Administrative Assistant - Property Accounting Department

Company Description

Founded in 1996, Stream Realty Partners (Stream) began with a vision. Not one focused on bricks and mortar, but with people at its foundation. With 250+ million square feet of assignments and more than $6.9 billion in annual transactions, we are one of the fastest-growing, full-service commercial real estate services organizations in the country. We’ve grown from our two original partners to 1,400+ talented individuals that come together to create our distinct culture, best summarized by our firm’s core values: smart, honest, nice, and passionate. More information on the firm is available on the website: www.streamrealty.com. 

IMMEDIATE IMPACT. MEANINGFUL CAREER.

At Stream, we know our success begins and ends with our people. It’s the reason we work hard to attract and retain the best and brightest talent. From day one, you will be an integral member of our high-caliber, collaborative team. We will empower you to apply your energy, expertise, and creativity to meet our client’s needs while instilling you with unsurpassed market knowledge and development opportunities to succeed. When you join Stream, you won’t simply start a new job—you will build a meaningful and impactful career.

Job Description

POSITION OVERVIEW

The Administrative Assistant is primarily responsible for providing support to the Property Accounting Team. This includes a variety of tasks including financial reconciliations and managing confidential information, supporting leadership and new employees as they join the team. This is a key role for the team as it ensures that our processes and procedures all run smoothly. If you have strong administrative and organizational skills with attention to detail, we would like to meet you. This position is hybrid and will office in our Downtown Dallas HQ location. 

PRIMARY RESPONSIBILITIES
 

• Take custody and manage checks sent to DFW office - log receipt, determine correct entity that check belongs to, ensure delivery to correct entity/bank. 
• Assist with coordinating signature cards and updating bank signatories via circulating confidential documents.
• Assist with essential office management and operational duties.
• Support SVP, VPs, controllers with day to day, or recurring tasks and projects.
• Coordinate computer equipment orders, shipping, and setup for 100+ staff.
• Complete new hire set up and assist with coordinating onboarding tasks.
• Sort and distribute incoming & outgoing mail.
• Schedule meetings ranging from one-on-ones to entire national accounting group meetings. 
• Handle office supply orders.
• Submit expense reimbursement reports.
• Coordinate ownership of office security system and badges
• Handle office communication to staff.
• Coordinate office events for groups.

Qualifications

• Minimum 2-3 years of administrative work experience required.
• Real Estate or related industry experience preferred.
• Proficient in MS Office Products, in particular Teams, Excel, SharePoint, and Word.
• Proficiency in Adobe PDF a plus
• Strong written/verbal communication skills
• Adaptability and ability to prioritize
• Strong organizational skills and attention to detail
• Promotes and exhibits a high degree of customer service to both internal and external parties
• High level of discretion, confidentiality, professionalism, and a passion for success
• Advanced degree preferred

Additional Information

Stream is an equal-opportunity employer and does not discriminate on the basis of ethnicity, race, religion, sex, age, national origin, disability, military status, or any other reason prohibited by law. Note: Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time.

To apply for a position, please visit our website at www.streamrealty.com

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