Senior Meeting Specialist - REMOTE (EST/CST/MST)

Who we are

Together, we’re on a mission to make good health more affordable and accessible, to help millions around the world enjoy healthier lives. It’s a mission that bonds our people across nearly 60 countries and a rich, diverse variety of nationalities and backgrounds. Working here means working with the world’s leading manufacturer of generic medicines, and the proud producer of many of the products on the World Health Organization’s Essential Medicines List. Today, at least 200 million people around the world take one of our medicines every single day. An amazing number, but we’re always looking for new ways to continue making a difference, and new people to make a difference with.

The opportunity

 The Senior Meeting Specialist leads the planning and execution of high-impact meetings across Teva Pharmaceuticals. This role ensures logistical excellence, regulatory compliance, and budget accountability while managing external vendors and supporting internal stakeholders. The Specialist also contributes to process improvement, training, and flagship events such as the National Field Meeting and President’s Club.

 

Location: This is a remote opportunity. The ideal candidate will be based in the Eastern, Central, or Mountain timezones. The ideal candidate will also be located near a major/hub airport.

 

How you’ll spend your day

 

All areas of responsibility listed below are essential to the satisfactory performance of this position by any incumbents with reasonable accommodation if necessary. Any non-essential functions are assumed to be included in other related duties or assignments.

 

Meeting Planning & Execution

 

• Lead end-to-end planning and execution of national and regional meetings, ensuring alignment with business objectives and compliance standards.
• Collaborate with internal stakeholders to define meeting goals, agendas, and logistics.
• Ensure timely shipping and arrival of all meeting materials.
• Review and approve invoices, manage reimbursement issues, and maintain accurate documentation.

 

Vendor Management

• Manage relationships with external vendors including hotels, transportation, and production companies.
• Negotiate contracts and ensure service delivery meets Teva’s quality and compliance standards.
• Set clear objectives and expectations for vendors using structured project plans.

 

Systems & Tools

• Utilize CVENT and other meeting management tools to streamline planning, registration, and reporting.
• Troubleshoot system issues and recommend enhancements to improve efficiency.
• Maintain regulatory records and ensure audit readiness.

 

Training & Process Improvement

• Support onboarding and training of new associates in meeting planning best practices.
• Identify and implement process improvements to enhance department efficiency and stakeholder satisfaction.

Your experience and qualifications

Any equivalent combination of education, training and/or experience that fulfills the requirements of the position will be considered.

 

Education/Certification/Experience:

 

• Bachelor’s degree required; CMP or HMCC certification preferred
• Minimum of 3 years in meeting planning and facilitation, preferably in pharmaceutical or other similarly regulated industry
• Experience with meeting management systems, i.e. CVENT required
• Strong knowledge of hotel and vendor contract negotiations
• Experience with hybrid and virtual meeting formats

 

Skills/Knowledge/Abilities:

• Highly detail oriented with the ability to plan and prioritize workloads for multiple projects and departmental needs
• Strong time management and organizational skills
• Advance skills in MS Office suite of products (Excel, PowerPoint, Outlook)
• Knowledge of AMA, ACCME, and FDA regulations associated with promotion and industry supported scientific educational activities

 

TRAVEL REQUIREMENTS

 

• Up to 30% travel throughout the US and occasionally internationally, which may include weekend and overnight trips

 

PHYSICAL REQUIREMENTS: 

 

Occasional:

• Sitting for extended periods of time at workstation or mobile equipment.

 

Visual Acuity:

• Perform activities such as computer work, preparing and analyzing data, and extensive reading.

 

WORKING ENVIRONMEN