DEPARTMENT OF CHILD SAFETY

The Arizona Department of child Safety (DCS) is a social and human services agency whose mission is to successfully partner with families, caregivers, and the community to strengthen families, ensure safety, and achieve permanency for all Arizona’s children through prevention, services, and support.

PROCUREMENT SPECIALIST SENIOR

Job Location:

OFFICE OF SUPPORT SERVICES
3003 N Central Ave Phoenix, AZ 85012

Posting Details:

Salary: $34.3750 HRLY/$71.500.00 Salary 

Grade: 22

Closing Date: November 30, 2024

Job Summary:

Under limited supervision, this position exercises considerable independence and discretionary judgment within policies and procedures established for the work system, performs as a lead specialist, decides the appropriate contracting method, and evaluates the risks associated with the contract. In addition, this position writes specialized requirements, develops scopes of work, negotiates contract and leasing language, does cost or price analysis, and approves or rejects changes. This position may also write guidelines, standard of work and train staff, or act as project coordinator or facilitator for significant procurements and agreements. This position will also serve as a liaison to Field Leadership on service contract trainings, communications, & changes.

This position may offer the ability to work remotely, within Arizona, based upon the department's business needs and continual meeting of expected performance measures.

The State of Arizona strives for a work culture that affords employees flexibility, autonomy, and trust. Across our many agencies, boards, and commissions, many State employees participate in the State’s Remote Work Program and are able to work remotely in their homes, in offices, and in hoteling spaces. All work, including remote work, should be performed within Arizona unless an exception is properly authorized in advance.

Job Duties:

• Develops contractual terms and conditions. Oversees bid proposals and actively negotiates human services and non-human services contractual agreements with suppliers. Prepares award documents for signature. Conducts 40 post award and contract administration activities such as post-award meetings. This position will serve as a focal point in implementation of new service contracts.
  
• Provides guidance and assistance to program work units in the interpretation of a contract, vendor performance requirements and the development of scopes of work. Assist as the contracts liaison to Field Leadership to train 30and conduct outreach on service contract issues.
  
• Uploads contract documents, certificates of insurance, amendments and correspondence into the State's eProcurement system Arizona Procurement Portal (APP).
  
• Conducts public meetings with vendors and with stakeholders to seek input and industry knowledge for goods and services used by the department.
  
• Will serve as a liaison to Field, Program Development & Learning & Development to document & gather customer feedback on future contracts improvements.
  
• Other duties as assigned as related to the position.

Knowledge, Skills & Abilities (KSAs):

Knowledge of:

• State and Federal statutes and laws appropriate to area of assignment
  
• Budget development and expenditure control
  
• Available community resources
  
• DCS programs, services, policies, and procedures
  

Skills in:

• Verbal and written communication
  
• Interpreting and applying laws, rules and regulations appropriate to area of assignment
  
• Developing effective monitoring and reporting tools
  
• Comprehending complex problems requiring a broad perspective
  
• Effective negotiation and solicitation techniques
  
• Creating, writing, and interpreting policy and contracts

Ability to:

• Communicate with a wide variety of internal and external stakeholders at all levels
  
• Establish and maintain work relationships with contracted and governmental agency representatives and citizen advocacy groups
  
• Lead teams using a variety of lean tools
  
• Summarize and analyze a variety of data/sources and f