Administrative Services Coordinator - Iowa Lions Eye Bank

The Univeristy of Iowa  Department of Opthalmology and Visual Sciences is looking ot hire an Administrative Services Coordinator for the Iowa Lions Eye Bank. The Administrative Services Coordinator (ASC) for the Iowa Lions Eye Bank (ILEB) provides administrative support for senior leadership and staff at ILEB, performing administrative, event planning, clinical and quality assurance support, and financial/HR tasks requiring recurring contact with eye bank staff, surgeons, partner organizations, Department of Ophthalmology & Visual Sciences faculty and staff, vendors, service providers, patients/donor families, and the general public.

Position Responsibilities:

ADMINISTRATIVE SUPPORT

·         Maintain effective working relationships with and serve as primary contact for all staff, ILEB partners, surgeons, vendors, courier services, and other constituents; serve as liaison with BioVentures Center staff and management.

·         Manage reception desk duties and inquiries from the general public; answer phone calls and in-person inquiries to ILEB, addressing concerns or directing questions to designated parties as appropriate.

·         Initiate and process standard forms and other documents such as supply orders, vouchers, invoices, and contract renewal requests.

·         Compose and manage correspondence to cornea donor families, financial donors, hospitals and surgery centers, and other partners/constituents within established guidelines.

·         Address miscellaneous internal and external requests directed to ILEB in a timely, professional and efficient manner, exercising discretion and judgment in providing confidential information to appropriate parties.

·         Maintain informational lists and databases as needed.

·         Manage and coordinate ordering of office supplies, printing, and other materials.

·         Sort, distribute, and process incoming and outgoing mail and other deliveries.

·         Demonstrate an ability to execute administrative tasks/decisions independently, effectively, and efficiently in support of individuals and/or teams.

·         Oversee Lions Club tissue transport applications; keep transport logs.

·         May develop and revise departmental informational materials for distribution on behalf of senior leadership.

·         Maintain records, obtain data, and prepare routine and special-request reports.

·         Perform other duties assigned.

EVENT PLANNING SUPPORT

·         Manage itineraries and travel arrangements for senior leadership and other staff as needed.

·         Coordinate and/or assist with various events including scheduling rooms, ordering food, sending invitations, etc., according to pre-determined guidelines or standards.

·         Assist with scheduling for senior leadership and meetings as needed, utilizing judgment in determining meeting needs, discretion related to calendar activities, prioritization of appointments and synthesi