Executive Assistant - Product Design & Strategy

For over 20 years, Smartsheet has helped people and teams achieve–well, anything. From seamless work management to smart, scalable solutions, we’ve always worked with flow. We’re building tools that empower teams to automate the manual, uncover insights, and scale smarter. But more than that, we’re creating space– space to think big, take action, and unlock the kind of work that truly matters. Because when challenge meets purpose, and passion turns into progress, that’s magic at work, and it’s what we show up for everyday.

Smartsheet is looking for a highly organized and proactive Executive Assistant to provide comprehensive support to multiple Vice Presidents within our Product Design & Strategy organization. You'll be a vital partner to our VPs, helping them navigate a fast-paced environment and drive critical product initiatives across various time zones. If you enjoy leading and collaborating, taking projects and driving them forward, love to improve processes, always insist on quality, and excel on a dynamic and high-growth team, this is the right opportunity for you.

You will report to our VP of Design located in our Bellevue office. This role is Hybrid-eligible.

You Will:

• Manage communications and calendaring on behalf of Executives, ensuring seamless coordination across different time zones.
• Serve as a strategic partner to the VPs, helping them support their teams and act as a liaison with company leaders, customers, partners, board members, and other teams on behalf of the Product Design & Strategy VPs.
• Plan and coordinate internal and external events and meetings
• Define, build, and own multiple work processes for yourself, your leaders, and the organization.
• Manage expense reports and corporate credit cards for yourself and your leaders.
• Arrange complex travel plans and itineraries as needed for VPs, including international travel.
• Skillfully handle meeting logistics, create compelling materials, capture key insights, and ensure action items are followed through.
• Exercise sound judgment to make independent decisions within established guidelines.
• Collaborate closely with your leader’s teams and craft polished correspondence and streamline communication.
• Cultivate strong relationships and build trust with executives, executive assistants, and other key internal and external stakeholders,  representing leadership with professionalism and integrity.
• Navigate competing priorities with finesse, keeping leadership informed and prepared.
• Conduct thorough research and prioritize requests, adapting to changing needs and delivering exceptional results.
• Support other duties as needed to ensure the effective operation of the VPs and the organization.

You Have:

• 5+ years of relevant experience in an Executive Assistant or similar role, preferably supporting multiple executives in a fast-paced environment.
• Passion for using your skills and experience to improve team culture and effectiveness.
• Technologically savvy with proficiency in G-Suite: Gmail, Google Slides, Google Docs, Zoom, etc.
• General curiosity in Smartsheet as a tool and eagerness to learn and incorporate it into your daily tasks.
• Exceptional organizational and communication skills, attention to detail, and follow-through.
• Demonstrated ability to work with internal and external stakeholders.
• Ability to manage highly sensitive or confidential situations with integrity and professionalism.
• An ability to handle shifting priorities, frequent changes, and show grace under pressure, especially when coordinating across multiple time zones.

Current US Perks & Benefits:

• HSA, 100% employer-paid premiums, or Buy-up medical/vision and dental coverage options for full-time employees
• 401k Match to help you save for your future (50% of your contribution up to the first 6% of your eligible pay)
• Monthly stipend to support your work and productivity
• Flexible Time Away Program, plus Sick Time Off
• US employees are automatically covered under Smartsheet-sponsored life insurance, short-term, and long-term disability plans
• US employees receive 12 paid holidays per year
• Up to 24 weeks of Parental Leave
• Personal paid Volunteer Day to support our community
• Opportunities for professional growth and development including access to Udemy online courses
• Company Funded Perks, including a counseling membership, local retail discounts, and your own personal Smartsheet account
• Teleworking options from any registered location in the U.S. (role specific)

Smartsheet provides a competitive base salary range for roles that may be hired in different geographic areas