Logistics and Accounting Coordinator

BENEFITS & PERKS

• Competitive Starting Pay between $20-25/hr (DOE)
• Medical benefits with family coverage paid for at 90%
• Dental and Vison Programs
• Generous 401(k) Company Contribution of 15% annually
• Employee Assistance Program
• Paid Life Insurance
• Paid Short Term Disability
• Paid Long Term Disability
• Tuition Reimbursement
• Generous PTO
• Sick Time
• 12 Paid Company Holidays
• Parental Leave
• Career Growth and Progression Paths
• Stability and Backing of a 178-year-old Family Owned and Operated Company

You will be responsible for:

• Enter railcars into ERP system that are shipping from vendors to Shakopee sites, ensuring data is entered accurately and on time.
• Enter railcars into ERP system that are transferring between grain storage sites, ensuring data is entered accurately and on time.
• Add freight charges to transfers and coordinate with carriers during loading operations.
• Manage rail cars in a joint Dropbox file, partner with logistics team on all rail decisions.
• Tear apart Bill of Lading (BOL) from inbound scale tickets to file with settlements.
• Reconcile daily outbound tickets from all grain storage sites, ensuring each load has a trailer inspection report.
• Facilitate effective communication between the company and the vendors and provide daily support to ensure that logistics follow up is completed.
• Partner with Logistics department on reviewing processes to create consistency across sites.
• Manage and match invoices related to rail freight.
• Invoice match weekly freight sheets as needed.
• Monitor carrier performance and maintain accurate load tracking.
• Code accounts payable transactions and forward to the accounting team, ensuring accuracy and responsiveness is always prioritized.
• Provide customer service related to accounts payable inquiries for the location.
• Ensure timely and accurate processing of financial documents related to logistics.
• Perform other duties and responsibilities assigned to support the company and its operational needs.

MINIMUM EDUCATION & WORK REQUIREMENTS:

• High School diploma or general education degree (GED) required. 
• 2+ years’ experience in an administrative, logistics, or accounting role.  
• Past experience with rail freight operations and transportation preferred.  
• Hands-on experience with Microsoft Dynamics 365 preferred.  
• Ability to adjust schedule based on seasonality requirements during harvest.  

KNOWLEDGE, SKILLS, & ABILITIES:

• Knowledge and understanding of basic principles, practices, and economics of logistics, accounting, and general administrative processes.  
• Strong working knowledge of Microsoft Office software suite (Outlook, Excel, Word). 
• Excellent organizational skills, attention to detail, and accuracy. 
• Proven customer service skills with the ability to communicate effectively with internal and external stakeholders. 
• Proven problem solver that can successfully and efficiently identify and solve problems by gathering and analyzing information and recommending alternative solutions.  
• Ability to apply analytical, critical thinking, and complex problem-solving skills to drive solutions in an efficient and cost-effective manner.  
• Ability to balance team and individual responsibilities in a fast-paced environment while contributing to maintaining a positive team spirit. Puts success of the team above their own interests and supports everyone's efforts to succeed.  
• Works well under pressure while maintaining accuracy. 
• Ability to multitask to ensure work is completed in a timely manner. 
• Demonstrates punctuality, reliability, and commitment to achieve optimal efficiency. 
• Ability to be proactive, take initiative, and make decisions without hesitation. 
• Able to follow instructions and respond to management direction. Takes responsibility for their own actions and keeps their commitments.  
• Completes tasks in a timely manner while striving to find ways to increase productivity.  
• Takes the initiative by seeking