Legal Assistant III

Pay Range:

$43,902.00 - $72,438.00

Supervisory Organization:

Deputy General Counsel

Country:

United States of America

Address:

1401 PACIFIC AVE

City:

DALLAS, TX 75202

FLSA:

Non - Exempt

Professionals:

06 - Admin Support (EEO-4-United States of America), 6A - Secretaries and Administrative Assistants (EEO-SubCategory)

General Summary:

Performs a variety of legal administrative and clerical functions for the Legal Department, under minimum supervision.

Essential Duties and Responsibilities:

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Receives results expected assignments, with due dates and general instructions.
• Supports the entire Legal Department, including litigation, contracts, procurement, real estate, labor and employment, and open records.
• Performs administrative special projects, creates reports, spreadsheets, etc., as required.
• Types and edits written and recorded materials and court pleadings.
• Maintains calendars and case management system for DART attorneys.
• Copies, assembles, mails, files written and recorded materials, including trial and administrative records for appeals and hearings.
• Organizes workflow, prioritizes, and monitors court calendars and dockets.
• Performs legal assistant, secretarial, and clerical services dealing with sensitive or confidential matters related to various DART departments and works with other staff outside the Department.
• Answers incoming calls and maintains the message system. Responds to routine inquiries and refers more difficult matters to appropriate personnel.
• Maintains files as necessary.
• Provides legal assistant assistance to attorneys and paralegals as requested, to include correspondence, file maintenance, answering telephones, distributing mail, and reception of visitors.
• Performs other related duties as assigned.

MINIMUM KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED:
Note: An equivalent combination of related education and experience may be substituted for the below-stated minimums, excluding High School Diploma, GED, Licenses, or Certifications.

• Associate's degree from an accredited college or university in Business Administration, Legal studies, or related field.
• Six (6) years of specialized legal secretary training and experience, to include a minimum of three (3) years in litigation. Preferred areas of expertise include public employer, labor and employment, real estate, open records, civil government, contracts, procurement, and torts.
• Proficient in using computers and laptops, include Microsoft software applications such as Word, Excel, PowerPoint, and the entire Windows Office Suite. Also adept at case/litigation management software and workflow software. Knowledgeable of electronic mail systems, preferably Microsoft Outlook.
• Ability to type 40 words per minute.
• Proficient with office equipment such as copier, scanner, typewriter, recording devices, calculator, facsimile, postage meters, CD/DVD duplication, binding, and hole punch, and audio/visual equipment.
• Organized and self-motivated, working with minimal supervision.
• Interpersonal skills to effectively communicate with all levels of supervisory and non-supervisory employees, outside counsel, government entities, the community, and others both inside and outside of DART.
• Ability to be dedicated to meeting the expectations and requirements of internal and external customers. Gets first-hand customer information and uses it for improvements in products and services. Acts with customers in mind. Establishes and maintains effective relationships with customers and gains their trust and respect.
• Ability to marshal resources (people, funding, material, support) to get things done. Can orchestrate multiple activities at once to accomplish a goal. Uses resources effectively and efficiently. Arranges information and files in a useful manner.
• Ability to use his/her time effectively and efficiently. Values time. Concentrates his/her efforts on the more important priorities. Can attend to a broader range of activities.
• Ability to be action-oriented and full of energy for the things he/she see as challenging. Not fearful of acting with a minimum of