SmileMakers Accounts Receivable Clerk

Overview

As our Accounts Receivable Clerk, you will be responsible for compiling, classifying, recording, verifying, and maintaining data for accounts receivable records

Detailed Description

Principal Duties and Responsibilities

 

Essential Functions

 

Support and adhere to SmileMakers’ Vision and Values Statement

Process multiple types of payments from customers making sure to accurately apply funds in a timely manner

Prepare daily cash/check deposits ensuring funds are reconciled to Serenade

Perform regular account maintenance on AR accounts to include issuing credits, processing refunds, and issuing approved bad debt adjustments

Assist the Collections Clerk with the collections process

Prepare and mail weekly letters to customers regarding duplicate payments

Assist CN Collections Clerk with daily review of held orders to assess collection needs and determine risk of releasing new orders

Assist in monthly and annual closings

General office filing

Abide by all policies and procedures of SmileMakers and Oriental Trading Company

Maintain regular and predictable attendance

Must be able to attend face to face meetings on short or little advance notice

Work requires in-person collaboration among colleagues and contractors

 

Marginal Functions

Assist with related special projects, as required

Function as back up to Accounts Payable Clerk as needed

 

 

Here’s what you need to join the fun:

 

• Ability to read and comprehend simple instructions, short correspondence, and memos.  Ability to write simple correspondence
• Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization
• Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, and percentages
• Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form
• Ability to deal with problems involving several concrete variables in standardized situations
• To perform this job successfully, an individual should have knowledge of ABS Accounting software; Serenade processing systems; Microsoft Excel Spreadsheet software and Microsoft Word Processing software
• Must be able to work with and safeguard confidential data on a daily basis
• Work within urgent deadlines on a frequent basis
• Function in an efficient manner with a high degree of independence 
• Attention to detail and negotiation skills
• Proficient with a 10-key calculator
• Proficient at typing

 

 

Knowledge, Skills, and Abilities

Education

• High School Diploma or GED
• Associate’s Degree in Accounting a plus

 

Experience

• 1-2 years of related experience or equivalent combination of education and experience

 

Other Qualifications

• Regularly required to sit; use hands to finger, handle, or feel and talk or hear
• Occasionally required to stand; walk and reach with hands and arms
• Must occasionally lift and/or move up to 10 pounds
• Specific vision abilities required by this job include close vision

 

Join us at SmileMakers, part of the Oriental Trading family of brands, where fun means business! 

 

SmileMakers (www.smilemakers.com) is the premier provider of patient giveaways and practice promotion products for the dental and medical markets. Founded in 1977, SmileMakers mission is to make smiles happen! In 2013, SmileMakers was purchased by Oriental Trading Company, the nation's largest direct retailer of value-priced party supplies, arts and crafts, school supplies, toys and novelties. With a corporate vision to “Make Life More Fun,” Oriental Trading (a Berkshire Hathaway company) spreads joy and smiles to millions each year through a robust family of brands; Oriental Trading, Fun Express, MindWare, SmileMakers, Morris Costumes and halloweenexpress.com.

 

EOE