Senior Administrative Assistant

Manifest Solutions is currently seeking a Senior Administrative Assistant for an onsite position in Oologah, OK.

• Invoice and credit card processing, review timesheets. 
• Under limited supervision, perform the more difficult and responsible administrative support activities, often for more than one person, requiring a significant amount of confidentiality, maturity, discretion, personal tact, judgment and initiative; collect data, compile and compose reports, correspondence, presentations, forms and letters using independent judgment and initiative
• Perform moderately complex calculations
• Review reports, data and information supplied by other personnel, check for accuracy and adherence to standard procedures and policies
• Review and verify in detail, the work of lower classified administrative personnel
• Take and transcribe shorthand and/or machine dictation (limited to positions that are primarily "secretarial" in nature).
• Drafts more complex memos, letters and reports for circulation within and outside the organization where accuracy is of utmost concern
• Effectively communicates to management and customers policies, procedures and decisions in a positive manner
• Influences other administrative employees to work together and accomplish established goals.
• Continually develops knowledge and skills of new technology to increase administrative efficiencies and productivity and improve service to customers.
• Exhibits appropriate decision making skills in applying knowledge of policy and practice to unique situations; demonstrates creativity and innovation in the resolution of problems; demonstrates appropriate decision making while under pressure and tight time frames.

Basic Qualifications:

• High school graduate or GED or equivalent education. Experience in utilizing administrative office procedures, practices and equipment (i.e. business English, grammar, spelling, punctuation, letter writing, telephone technique) desirable.
• Must possess the ability to organize data and processes and communicate effectively, both orally and in writing.
• Displays good analytical and problem solving skills.
• Demonstrated proficiency with computers and the use of office oriented software products.
  
• The minimum experience necessary for this position should include a total of 6 years of related experience or the equivalent, normally obtained by progression through the classification of Administrative Assistant.
  
• Experience should also include varied business situations or circumstances which tend to favorably develop the job incumbent in terms of confidentiality, maturity, discretion, personal tact, judgment and initiative.