Material Planner/Buyer

Description

O’Neill Vintners & Distillers was founded in 2004 with a simple idea from our founder, Jeff O’Neill, that great wines should be enjoyed by all. We believe those wines must be of exceptional quality, centered around our core belief that doing the right thing for our employees, consumers, partners, and the planet is key to a sustainable future. As our family-owned business has grown, so has our belief in business as a force for good. We are proud to be an industry leader in sustainability and a Certified B Corporation.

We are one of California's largest wineries, with operations in Larkspur, Sonoma, Paso Robles, and Parlier, CA. Our award-winning portfolio of consumer brands includes Line 39, FitVine, Harken Chardonnay, Rabble, Charles Woodson’s Intercept, Robert Hall, Allegro Cellars, Ram’s Gate, Substance, ViNO, 209 Gin, and BrandyLab.

The Material Planner/Buyer plays a key role within our Supply Chain team, ensuring the timely and accurate procurement of dry goods, direct materials, and other supplies. As the critical link between our vendors and our winery production, this role works closely with vendors, demand planning, bottling, winemaking, finance, production, and warehouse teams to keep inventory levels accurate and production on schedule. The ideal candidate is highly organized, comfortable navigating shifting priorities, and driven to track down the information needed to keep materials flowing without disruption. 

DUTIES AND RESPONSIBILITIES:

The following reflects management’s definition of essential functions for this job, but does not restrict the tasks that may be assigned. Management may assign or reassign duties and responsibilities to this job at any time due to reasonable accommodation or other reasons. 

Procurement & Purchase Order Management

• Review bottling, dry goods, and other direct material needs using MRP and other reports. 
• Create purchase orders in the ERP system for dry goods, direct materials, tooling, and other supplies, and follow up with vendors to confirm accuracy and timely delivery. 
• Purchase non-stock items, including MRO, in accordance with purchase requisitions and company policy. 
• Complete PO receipt transactions in the ERP system. 
• Monitor the production schedule and forecasts, communicate PO changes to vendors, and maintain PO accuracy as material needs shift. 

Vendor Management & Communication

• Communicate shortage and quality issues with vendors in a timely manner. 
• Maintain vendor performance documentation related to quality and lead time. 
• Support purchasing negotiations with RFQs, providing material consumption and forecast analysis. 
• Monitor and update the ERP system with the latest delivery dates to maintain the accuracy of MRP reports. 

Cross-Functional Collaboration

• Collaborate with Demand/Supply Planning and Bottling to order all needed materials in a timely manner, avoiding out-of-stock situations or expediting fees. 
• Work with Finance to reconcile PO and invoice discrepancies. 
• Support the warehouse and Inventory Control team in monitoring dry goods inventory and reconciling discrepancies. 
• Support the Inventory Control Specialist in monitoring and tracking bottling waste. 
• Support Sales and Marketing initiatives, supply needs, customer requests, and special projects as needed. 

System & Administrative Support

• Enter production data into the ERP system as a backup, as needed. 
• Understand general clerical duties including, but not limited to, reports, filing, photocopying, and mailing. 

Team & Department Support

• Assist with departmental initiatives, new projects, tailgate safety meetings, and related functions. 
• Perform other duties and participate in special projects as assigned by the supervisor or manager, within the physical constraints of the job. 
• Identify and implement sustainable practices within the team/department to align with the company’s environmental goals. 

Requirements

QUALIFICATIONS:

To fulfill this job successfully, an individual must be able to perform each essential duty. The requirements listed below represent the knowledge, skills, and abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.? 

Required Qualifications

• Bachelor's degree in Business, Supply Chain, Logistics, or a related field, or equivalent combination of education and experience. 
• 2+ years of experience in purchasing, procurement, or supply chain, preferably in a manufactu