Administrative Assistant I

Administrative Assistant I (Olympic Suicide Prevention Center)

This is a hybrid position that requires three days a week on-site. The working hours are Monday-Friday 9:00AM-5:30PM PT.

The pay range for this position is between $19.88 - $22.86 per hour. 

About Didi Hirsch 

Didi Hirsch Mental Health Services has been a national leader in whole-person mental health, crisis care, and substance use services since 1942 and is home to the nation’s first Suicide Prevention Center. We are a nonprofit organization providing care to nearly 200,000 people annually across our programs. Didi Hirsch has deep roots in community-based mental health and a commitment to providing culturally responsive services that are just and equitable.  

As an organization, we value equity, diversity, and inclusion. More than 1,000 dedicated employees and volunteers make Didi Hirsch’s work possible. We intentionally recruit and retain a workforce that is reflective of the communities we serve and strive to cultivate a sense of belonging for them. We embrace employees and candidates from all backgrounds who want to help make this vision a reality.  

Summary

As an Administrative Assistant I for our Suicide Prevent Center, you will provide essential administrative support to ensure the smooth operation of the office. You will contribute to the overall efficiency of daily business functions by handling a variety of duties, ranging from routine clerical tasks to assisting with office management. Your work will make you an integral part of our administrative team.

 

Primary Duties

• Prepare a wide variety of routine correspondence, forms, reports and similar items using word processing, spreadsheet, and data entry software.
• Maintain and update division or department personnel or other files as required by licensing and applicable state and federal laws.
• Create and maintain databases for program outcome monitoring.
• Copy, sort, fax, collate and retrieve documents.
• Maintain a calendar and monitor location of staff. 
• Greet visitors and notify staff of their arrival; assist staff with appointment scheduling; record call volume and produce reports
• Plan, organize and coordinate meetings and training sessions; coordinate location; and refreshments; secure necessary media equipment; distribute meeting announcements; prepare and distribute meeting material; take meeting minutes; ensure room is vacated and tidy after meeting or event.
• Assist in monitoring program expenses; monitor supplies and re-orders supplies, forms, books and other items; maintain petty cash.
• Sort and distribute mail; prepare outgoing mail including internal office mail, external office mail, overnight services, delivery services and registered mail.
• Respond to telephone calls for supervisor in a timely, friendly manner and assist callers as able; check and respond to e-mails.
• Attend routinely scheduled meetings as requested or required for the division, department or Agency.   

 

Position Requirements

• High school diploma with 1-3 years of administrative experience preferably in a mental health or nonprofit environment.
• Demonstrate a working knowledge of business English, spelling, punctuation, and general office practices and procedures.
• Support the values and mission of Didi Hirsch as related to employment.
• Know and comply with Didi Hirsch division and Agency policies and procedures, HIPAA, DMH policies and documentation guidelines, and other state, federal regulations relating to division or department activities.
• Demonstrate current knowledge of all job specific skills to include strong working knowledge of computer systems and software as they apply to program or department activity.
• Possess basic math skills sufficient to monitor program petty cash and related functions.
• Present ideas, information, and viewpoints clearly, both verbally and in writing.
• Efficiently use the personal computer for word processing, spreadsheets, database maintenance and other related software programs.
• Utilize analysis, experience, and judgment to make decisions within policies and procedures.
• Demonstrate commitment to team objectives and Didi Hirsch philosophies.
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