Executive Assistant

Company Description

We partner with our clients to create ideas rooted in shopper psychology.  Together, we help our clients deliver results while setting them up for success in the future. It’s simply what happens when you have strategy, creative, and execution working to reach shoppers when and where it matters most.

Our approach isn’t actual rocket science, but there’s a reason no other agency can execute ideas like we do.

Talent is at the heart of everything we do. 

We’ve put together a team of talented and passionate individuals from around the globe.

Job Description

Saatchi & Saatchi X is hiring an Executive Assistant to provide administrative and operational support to a handful of our senior executives.

PLEASE NOTE: This is a hybrid role requiring onsite collaboration an average of 3 days/week. All candidates must be local to the Cincinnati metro area and willing to commute to our Cincinnati office on a regular basis.

Primary Responsibilities:

• Manage and handle all executive calendar and scheduling needs in Outlook including onsite/offsite events, virtual events, phone calls, and meetings.
• Manage executive email communications, responding and escalating as needed.
• Manage executive travel needs including scheduling travel, securing hotel reservations, booking plane tickets/rental cars, and preparing all associated expense reporting.
• Manage and plan onsite and offsite events including catering, location identification, hotel partnerships, identifying vendors, and other logistical needs.
• Partner with marketing, communications, and other internal cross-functional teams as needed.
• Provide additional administrative, operational, and logistical support as requested.

Qualifications

• Prior experience providing support to multiple geographically-distributed senior-level executives in a large, fast-paced corporate or agency environment
• Extensive experience using Microsoft Teams and Microsoft Outlook as well as proficiency in Word, Excel, and PowerPoint; experience using an expense tracking and reimbursement system (such as SAP Concur) preferred
• Ability to manage and prioritize multiple concurrent requests based on immediacy of need
• Experience coordinating and planning events including securing travel, catering, and/or lodging as well as coordinating with vendors, sponsors, and other partners
• Ability to handle and preserve confidential information
• Flexibility to handle requests before and after business hours as needed
• Incredibly proactive with a natural sense of urgency
• Tactful and savvy with an ability to "manage the manager"
• Very strong written and verbal communication skills
• Meticulous attention to detail
• Highly collaborative, organized, efficient, flexible, and nimble

Additional Information

The Power of One starts with our people! To do powerful things, we offer powerful resources. Our best-in-class wellness and benefits offerings include:

• Paid Family Care for parents and caregivers for 12 weeks or more
• Monetary assistance and support for Adoption, Surrogacy and Fertility
• Monetary assistance and support for pet adoption
• Employee Assistance Programs and Health/Wellness/Comfort reimbursements to help you invest in your future and work/life balance
• Tuition Assistance
• Paid time off that includes Flexible Time off Vacation, Annual Sick Days, Volunteer Days, Holiday and Identity days, and more
• Matching Gifts programs
• Flexible working arrangements
• ‘Work Your World’ Program encouraging employees to work from anywhere Publicis Groupe has an office for up to 6 weeks a year (based upon eligibility)
• Business Resource Groups that support multiple affinities and alliances

The benefits offerings listed are available to eligible U.S. Based employees, are reviewed on an annual basis, and are governed by the terms of the applicable plan documents.

Saatchi & Saatchi X is an Equal Opportunity Employer. Our employment decisions are made without regard to actual or perceived race, color, ethnicity, religion, creed, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, childbirth and related medical conditions, national origin, ancestry, citizenship status, age, disability, medical condition as defined by applicable state law, genetic information, marital status, military service and veteran status, or any other characteristic protected by applicable federal, state or local laws and ordinances.

All of your information will be kept confidential according to EEO guidelines.

REF 23-7633