Materials Management Assistant
UC San Francisco (UCSF)About the role
We are looking for a dedicated individual to join our team as a Materials Management Assistant. In this role, you will play a crucial part in maintaining a smooth and efficient supply chain within the hospital. Your responsibilities will include delivering supplies to various patient care areas, restocking essential items, and assisting with the receiving and organization of deliveries. Additionally, you may be called upon to support medical gas management. This position requires a keen eye for detail, the ability to thrive in a fast-paced environment, and effective communication with clinical staff. Prior experience in hospital materials management, supply chain, or logistics is highly advantageous, as is familiarity with inventory systems and handheld scanning devices. The ideal candidate will be physically capable of lifting and moving supplies to support daily operational needs.
JOB SUMMARY
We are seeking a dedicated individual to join our Materials Distribution Management team as a HOSP AST 2 PD. In this role, you will play a crucial part in ensuring the smooth operation of hospital supply chain processes. Your responsibilities will include delivering supplies to patient care areas, restocking essential items, and managing inventory to support clinical and non-clinical departments. With a focus on detail and a fast-paced environment, you will collaborate closely with clinical staff to meet their supply needs.
%
of time
Essential Function (Yes/No)
Key Responsibilities
(To be completed by Supervisor)
10
Yes
Deliver medical supplies to patient care areas, ensuring timely and accurate distribution.10
Yes
Restock PAR locations with essential items to maintain a well-organized supply system.10
Yes
Assist with receiving and putting away deliveries, managing inventory levels effectively.10
Yes
Support medical gas management as required, ensuring a safe and reliable supply.10
Yes
Maintain accurate records and documentation for all supply chain activities.10
Yes
Communicate and collaborate with clinical staff to understand their supply needs and provide excellent service.
10
Yes
Ensure compliance with hospital policies and procedures related to supply chain management.10
Yes
Assist with inventory audits and stock counts to maintain accurate inventory records.10
Yes
Operate handheld scanning devices and utilize inventory management systems efficiently.10
Yes
Provide coverage and support for other team members as needed, ensuring seamless operations
100%
(To update total %, enter the amount of time in whole numbers (without the % symbol - e.g., 15, 20) then highlight the total sum (e.g., 1%) at the bottom of the column and press F9. The total sum should add up to 100%.)
LIVING PRIDE STANDARDS
Service Excellence
Demonstrates service excellence by following the Everyday PRIDE Guide with the UCSF Medical Center standards and expectations for communication and behavior. These standards and expectations convey specific behavior associated with the Medical Center’s values: Professionalism, Respect, Integrity, Diversity and Excellence, and provide guidance on how we communicate with patients, visitors, faculty, staff, and students, virtually everyone, every day and with every encounter. These standards include, but are not limited to: personal appearance, acknowledging and greeting all patients and families, introductions using AIDET, managing up, service recovery, managing delays and expectations, phone standards, electronic communication, team work, cultural sensitivity and competency.
Uses effective communication skills with patients and staff; demonstrates proper telephone techniques and etiquette; acts as an escort to any patient or family member needing directions; shows sensitivity to differences of culture; demonstrates a positive and supportive manner in which patients / families
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