Administrative Assistant (500786)

The role:

In accordance with Agency policies, procedures, and guidelines, the Administrative Assistant will provide a high level of administrative and clerical support to staff and clients to ensure the efficient and effective delivery of services within Child Health and Parenting Service (CHaPS).

• Undertake general administrative and clerical support including distribution of incoming and outgoing mail (hardcopy & electronic); photocopying; collating and distributing documents and correspondence; filing; faxing; and scanning of documents; and maintaining electronic records, documents, databases, scheduling and information systems for the efficient operation of the Service.
• Provide an efficient and effective receptionist service to support and maintain the efficient flow of information to and from CHaPS.
• Monitor and replenish stationery supplies and IT consumables and purchase other ad hoc items as required.

Note: - Please refer to the Statement of Duties for all the selection criteria of this position to address in your application.

Details of Appointment

Permanent, part time, day worker position working 15.2 hours per fortnight, commencing as soon as possible.

*notwithstanding hours may be negotiated with the successful applicant

• Applicants should note that, for a period of twelve months from the date of publication, this selection process may be used to fill subsequent or fixed term full time, part time and casual vacancies.

Salary: $64,125 - $68,925 pro-rata, per annum. Our Employer 11.5% superannuation contribution is on top of this amount.

• Salary range is in accordance with Public Sector Unions Wages Agreement 2022

Eligibility:

Successful applicants will be required to meet the essential criteria:

1. Current Working with Children Registration
   *Registration/licences that are essential requirements of this role must remain current and valid at all times whilst employed in this role and the status of these may be checked at any time during employment. It is the employee’s responsibility to ensure that registration/licences remain current and to advise the Employer if their circumstances change. This includes notifying the Employer if a registration/licence is revoked, cancelled or has its conditions altered.

Applicants should note the following criteria are desirable:

1. Current Driver’s Licence

The Head of the State Service has determined that the person nominated for this job is to satisfy a pre‑employment check before taking up the appointment, on promotion or transfer. The following checks are to be conducted:

1. Conviction checks in the following areas:

1. crimes of violence
2. sex related offences
3. serious drug offences
4. crimes involving dishonesty

1. Identification check
2. Disciplinary action in previous employment check.

How to Apply

Apply Online.  Please click the "Apply" button on this screen.  This ensures important questions about you are answered. 

You will be prompted to complete a 1-2 page application outlining your experience, skills and knowledge as they relate to the attached Statement of Duties.

Please note:

• We do not require a separate statement addressing the selection criteria.
• All attachments must be in Microsoft Word or PDF format.
• Referee details are submitted as part of the online application so make sure you have the contact details of two referees before applying.

Download the Statement of Duties and any Associated Documents

We encourage you to review the Applicant Guide, Statement of Duties, prior to applying for an overview of the duties, program, selection process and selection criteria.

Statement of Duties

• Generic Administrative Assistant (CHaPS) Band 2 (July 2023) WWCR CSU (2).pdf
• Generic Administrative Assistant (CHaPS) Band 2 (July 2023) WWCR CSU (3).docx