Administrative Assistant (Department of Hematology/Oncology)

University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America’s Best Large Employers in 2023.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

Posted Job Title

Administrative Assistant (Department of Hematology/Oncology)

Job Profile Title

Administrative Assistant A

Job Description Summary

The role of this position is to provide administrative and clerical support to this office (including faculty/ staff/ administration/ students).

Job Description

Job Responsibilities

• Provide overall research support to the department/ center/ senior leader including: drafting various communications and correspondence, travel arrangements, answering phones and directing phone/fax/email inquiries, distributing mail, photocopying, scanning, hand deliveries, and express shipping.
• Calendar Management
• Assist with managing the website and internal communication e.g., newsletter
• Processing financial transactions including: travel reimbursements, payments to vendors, purchases and check processing
• Obtaining CME Code approval for the weekly/monthly Tumor Board Meeting. Sending weekly/monthly Tumor Board Meeting reminders with cases attached. Maintaining CME credits/disclosures.
• Assist with publications, bio sketches, CV updates and dossiers for reappointments and promotions. Maintain confidential materials.
• Provide administrative support, including data entry, mass mailings, creation of purchase orders, payment facilitation and other logistic
• Responsible for all incoming and outgoing mail
• Other duties and responsibilities as assigned

Qualifications

• High School Grad/GE Degree and 1 to 2 years of experience or equivalent combination of education and experience is required.

Job