Administrative Support Specialist, Senior

Torch Technologies

Thank you for your interest in employment with Torch Technologies. We are a 100% employee-owned, Certified Great Place To Work and named Best Places to Work in Huntsville/Madison County, headquartered in Huntsville, AL. Our team provides superior research, development, and engineering services to the Federal Government and Department of War. As one of the nation’s top 100 defense companies, the services we provide directly support the men and women who serve our country. Our corporate mission sums up the pride our employee-owners take in the work we do: “Lighting the Pathway of Freedom”. And, as a Certified Evergreen ESOP, we have made the commitment to grow and sustain our company for the next 100 years! Come grow with us!

Torch Technologies has an exciting opportunity for an Administrative Support Specialist, Journeyman providing support to the Air Force Life Cycle Management Center (AFLCMC/HBN). This is a full-time position located at Hanscom AFB, MA supporting the Interoperaable Air and Missile Defense Branch (HBNI) of the International Command & Control and Sensors Division (AFLCMC/HBN).  This organization manages a full portfolio of Middle Eastern, Pacific and Eastern European programs executing under the Foreign Military Sales/Security Assistance umbrella.  

As a Administrative Support Specialist, Journeyman your duties will include the following, but are not limited to:  

• Keep leadership informed of mission-related issues and key updates.

• Monitor progress on various taskings and initiatives, ensuring timely execution.

• Provide information and background materials for program events.

• Draft official documents for leadership approval and signature.

• Disseminate program policies and initiative guidance across the organization.

• Interface with Foreign Nationals and Foreign Agencies overseas will be required

• Interface with High Ranking Military/Civilian members of US and foreign nations is required

• Schedule, coordinate, and support physical and virtual meetings.

• Prepare background information and invite required participants.

• Maintain and file meeting documentation, including attendance logs, minutes, and action items.

• Manage scheduling and technical requirements for video and on-line conferencing.

• Maintain logs and instructions for conferencing equipment setup and execution.

• Prepare correspondence, reports, papers, and briefings following applicable policies and templates.

• Maintain appointment calendars and conference room schedules.

• Answer telephones, forward messages, and respond to routine inquiries.

• Support coordination, distribution, and tracking of action items and suspense responses.

• Provide recommendations on administrative and office management processes.

• Assist with file management and document updates for the program office.

• Assist with travel planning, arrangements, and execution per the Defense Travel System (DTS) and Defense Travel Administrator’s Manual.

• Ensure proper coordination of travel documentation and logistics.

• Forward messages to program team members and provide Government-approved responses as required.

• Learn/track the Aircraft and Personnel Automated Clearance System (APACS) for the submission of country clearance data

• Inspection/MICT software Usage, Data Gathering and Input/Maintenance

• Unit Manning Document Usage, Data Gathering and Input/Maintenance

Required Qualifications:

• U.S. Citizenship

• Bachelor’s degree with 3 years' experience, 1 of which must be in the DoW OR,

• 5 years of directly related experience, 5 of which must be in the DoW

• Must have and maintain an active Secret security clearance.

Preferred Qualifications:

• Bachelor's Degree

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)

• Experience with Microsoft Project, SharePoint, and DoD work-flow systems

• Excellent communication and briefing skills fo