Receptionist-Secretary-Health

Location:

18030 Foundation Drive - Noblesville, Indiana, 46060

Hamilton County is one of Indiana’s fastest growing, highest educated and wealthiest counties in the state and the Midwest. Two-thirds of the workforce lives and works in the county -- a percent that has remained constant since 2010.  Hamilton County is continually recognized in rankings ranging from “Best Cities to Relocate To” and “Best City to Raise a Family” to “Healthiest County in Indiana” and “Happiest Suburbs in the Nation”.  Come be a part of all Hamilton County has to offer as we work together to serve the citizens of Hamilton County.

Job Description:

                                                            POSITION DESCRIPTION

                                                  COUNTY OF HAMILTON, INDIANA

POSITION:  Receptionist/Secretary

DEPARTMENT:  Health

WORK SCHEDULE:  8:00 a.m. - 4:30 p.m., M-F

STATUS:  Full-time

FLSA STATUS:  Non-exempt

To perform this position successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed in this document are representative of the knowledge, skill, and/or ability required.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Incumbent serves as Receptionist/Secretary for the Health Department, responsible for processing and maintaining department records, and assisting the public.

DUTIES:

Answers and screens telephone calls and greets visitors, including taking messages as needed, responding to inquiries, researching/copying records, issuing well/food/pool/septic permits, issuing birth and death certificates, registering pool and septic installers, and collecting/receipting fees.

Performs various clerical duties as assigned or as needed, including typing and filing cards, typing/ filing/copying/mailing/faxing documents, updating/printing reports, preparing folders, entering and proofreading a wide variety of data on computer, organizing files, receiving/sorting/distributing mail, and assisting other department personnel as needed.

Completes various forms for immunization clinics monthly.

Periodically attends job-related seminars.

Performs related duties as assigned.

I.  JOB REQUIREMENTS AND DIFFICULTY OF WORK:

High school diploma or GED.

Working knowledge of standard office policies and procedures, and ability to apply such knowledge to a variety of interrelated tasks.

Working knowledge of department policies and procedures and state guidelines regarding issuing birth and death certificates, and issuing food, well, pool, and septic permits.

Ability to provide public access to or maintain confidentiality of department information/records according to state requirements.

Ability to type with speed and accuracy, and properly operate a variety of standard office equipment, including computer, printer, calculator, fax machine, copier, postage meter, microfilm reader, and telephone.

Ability to work on several tasks at the same time, often under time pressure, and complete assignments effectively amidst frequent distractions and interruptions.

Working knowledge of standard English grammar, spelling and punctuation, and ability to effectively communicate orally and in writing with co-workers, other County departments, ISDH, other health departments, medical and mortuary personnel, attorneys, pool/well/septic installers, and the public, including being sensitive to professional ethics, gender, cultural diversities and disabilities.

Ability to understand and follow written and oral instructions/directions, and appropriately respond to constructive criticism.

Ability to competently serve the public with diplomacy and respect, including occasional encounters with irate/hostile persons.

Ability to comply with all employer/department personnel policies and work rules, including, but not limited to, attendance, safety, drug-free workplace, and personal conduct.

Ability to work alone and with others in a team environment, and maintain appropriate, respectful interrelationships with co-workers.

Ability to occasionally work extended and/or evening hours, and occasionally travel out of town for seminars, including overnight.

As a result of the duties associated with this job, there is the potential of becoming exposed to blood borne pathogens and other potentially infectious diseases.  To safeg