Assistant Project Manager/Estimator

Overview

Controls Products: Assistant Project Manager & Estimator 

Reports to: Senior Project Manager & Estimator 

FLSA Status: Exempt 

 

The Company 

Air Equipment Company is a leading HVAC Equipment and Solutions provider serving Kentucky and Southern Indiana. Headquartered in Louisville, we operate two offices with a team of over 50 employees. Representing more than 50 manufacturers, we deliver innovative systems and flexible solutions tailored to meet the unique needs of each application. From the conceptual stage to project completion, we collaborate with industry professionals and end-users to provide energy-efficient, value-added solutions to complex challenges. We are proud to have been recognized as one of Kentucky's Best Places to Work and, for two consecutive years, ranked among the Top 50 Fastest Growing Companies in Kentucky. These accolades reflect our commitment to fostering a positive work environment and delivering exceptional value to our customers. 

 

The Opportunity 

 

This is an entry-level role learning all aspects of Air Equipment Company LLC products and systems to estimate and manage projects. As the Assistant Project Manager/Estimator, this individual will be responsible for coordinating submittals, equipment selection, pricing and ship dates for each project. Must be detail and customer service oriented and have excellent organizational skills.  Position requires a high level of oral and written correspondence with the Sales Team, Customers and Manufacturers to ensure timely completion of assigned projects while maintaining customer satisfaction. Must be able to work well with others in a fast-paced & high-volume environment. 

Responsibilities

Responsibilities 

 

• Create and maintain job files for each project throughout its duration 

• Optimize the project through the stages of product selection, specifications, plans, estimates, proposals, value engineering and redesigns 

• Manage multiple projects on an ongoing basis 

• Communicate with owners, architects, MEP Consultants and General, Mechanical and Electrical Contractors 

• Organize project related data for order entry 

• Respond to and track IOM & Submittal requests 

• Read, understand and interpret building plans & specifications 

• Develop and grow relationships with customers, contractors, project engineers and manufacturers 

• Determine project requirements, constraints, and sales team responsibilities to meet all of the customer’s system design, installation and maintenance expectations 

• Investigate concerns, implement corrective action and communicate with customers and co-workers as necessary to maximize customer satisfaction 

• Develop a strong understanding of control products, including VFDs, laboratory airflow control systems, demand controls ventilation systems, and measurement devices for water and airflow. 

 

 

 

Measure of Success 

 

Technical Proficiency: 

Demonstrate expertise in applications engineering by independently creating accurate submittals, reviewing designs, and supporting the sales team within the first six months. 

Complete at least 80 hours of product training on key product lines within the first year. 

Customer Satisfaction: 

Receive positive feedback from internal stakeholders and customers, measured through quarterly feedback. 

Operational Efficiency: 

Maintain detailed and up-to-date records in Salesforce, tracking all opportunity activities, customer interactions, and project progress. 

Qualifications

Education, Experience and Qualifications:   

• Bachelor’s degree in engineering 

• Working knowledge of MEP consulting, architecture, design, CAD, general contracting, mechanical contracting, engineering or construction industry a plus 

• Ability to prioritize, multi-task, deal with ambiguity and manage high volume projects 

• Strong PC skills in Microsoft Office applications including Word, Excel, PowerPoint, and Outlook 

 

Knowledge/Skill Set:  

• Effective interpersonal and customer service skills  

• Strong written, verbal, and presentational communication skills  

• Must have the ability to switch quickly between tasks based on priority and timeline  

• Works well within a team dynamic to ensure timely execution of tasks   

• High computer profici