Accounts Payable Supervisor

Description

Our Mission is to deliver quality, accessible and patient-centered eye care.

Consider joining Ascend Vision Partners and join a team that are focused on building a differentiated integrated eye care platform focused on superior patient care delivered through our network of optometrists and ophthalmologists. Team members are expected to exhibit a continuous behavior of professionalism, which includes but is not limited to, acting with integrity and accountability, support our clinicians in all aspects of patient care delivery, support a culture of respect, diversity and inclusion in our organization, and enhance the patient access to primary and specialty eye care. 

Our vision is to create an admired healthcare company dedicated to delivering personalized eye care with outstanding patient outcomes. 

GENERAL SUMMARY:

The Accounts Payable (AP) Supervisor is responsible for overseeing the daily operations of an accounts payable department, including managing staff, ensuring the accuracy and timeliness of payments, and maintaining internal controls. The AP Supervisor is responsible for processing invoices, reconciling accounts, preparing financial reports, ensuring compliance with policy, managing workflows and resolving discrepancies. 

PRINCIPLE DUTIES AND JOB RESPONSIBILITIES:

• Fosters a positive and successful working environment, creating partnership with team members, leadership, and providers.
• Manages the accounts payable cycle, from invoice entry to payment execution, ensuring efficiency and accuracy.
• Adheres to the monthly and year-end financial statement close schedule. Maintains accrual for invoices received after close cut-off.
• Prepares vendor listing to receive 1099s for the calendar year.
• Participates in and leads automation and approval processes for accounts payable.
• Manages corporate credit card issuance within established controls. Assists with time and expense and bank reconciliation and reporting. 
• Identifies and resolves discrepancies and handles escalated vendor issues. Comfortable managing payables with tight cash flow and budget. Monitors accounts and ensures optimal cost savings, contributing to the company's overall financial health.
• Establishes and enforces procedures, guidelines, and internal controls to ensure compliance with regulations and company policies.
• Participates in internal and external financial audits and annual budget process, as needed.
• Partners with leaders and other departments to improve processes, manage vendor relationships and support overall organizational goals. 

ID 25

Requirements

KNOWLEDGE AND SKILLS REQUIRED:

• Technical Proficiency: Proficient in Microsoft Excel and Outlook..
• Analytical & Problem-Solving Skills: Strong ability to analyze complex data, identify patterns, and develop actionable insights to address financial and operational challenges.
• Communication & Collaboration: Excellent written and verbal communication skills to effectively convey financial information and work cross-functionally.
• Attention to Detail & Accuracy: Ensure the reliability and integrity of financial data and reports.
• Business Acumen & Strategic Thinking: Understand the organization's business models, industry trends, and contribute to long-term financial strategies. 
• Ability to maintain confidentiality when dealing with sensitive information.
• Self-starter that takes initiative with tasks to promote efficiency in all areas related to payables.

KNOWLEDGE AND SKILLS PREFERRED:

• Knowledge of accounting software system, NetSuite.
• Working knowledge of GAAP accounting i.e. chart of accounts, accrual accounting concept

EDUCATION AND EXPERIENCE REQUIRED:

• Associate’s degree in Accounting, Business Administration, or related field.
• Minimum of five (5) years of related experience in accounts payable in a healthcare or service industry setting, including a minimum of one (1) year of supervisory experience.

• EDUCATION & EXPERIENCE PREFERRED:
• Bachelor's degree in Accounting, Business Administration, or related field.
• Experience in Private Equity setting and healthcare specialty of ophthalmology 

LICENSURE, CERTIFICATION OR REGISTRATION REQUIRED:

• N/A

LICENSURE, CERTIFICATION OR REGISTRATION PREFERRED:

• N/A

SUPERVISORY RESPONSIBILITIES:

• Direct leadership of the assigned team members, currently one Accounts Payable Clerk
• Establishes current a