Administrative Assistant

At Genmab, we’re committed to building extra[not]ordinary futures together, by developing antibody products and pioneering, knock-your-socks-off therapies that change the lives of patients and the future of cancer treatment and serious diseases. From our people who are caring, candid, and impact-driven to our business, which is innovative and rooted in science, we believe that being proudly unique, determined to be our best, and authentic is essential to fulfilling our purpose.

The Role

The Administrative Assistant will report directly to the VP, US Sales and Marketing while providing comprehensive administrative support across the organization. Beyond core administrative responsibilities, this role includes managing ad-hoc tasks such as planning and coordinating large group meetings, organizing MS Teams sessions, and overseeing logistics for company events, including all-hands meetings and employee engagement activities. Additionally, you will assist with arranging team conference schedules and organizing team-building events as required, ensuring seamless execution and a positive experience for all stakeholders.

This is a hybrid work model, requiring 3 days per week on-site at our Princeton, NJ office.

Responsibilities

• Provide administrative and project support to the VP and other leadership team members as assigned.

• Manage calendars, coordinate meetings (both virtual and in-person), and arrange travel logistics.

• Handle administrative tasks, including filing, scanning, printing, and document preparation.

• Facilitate vendor agreements, manage the contracting process, and follow up on invoices as needed.

• Request and track purchase order numbers, ensuring accuracy and compliance with corporate procedures.

• Prepare and submit expense reports using Concur; manage travel bookings through the corporate system.

• Create and edit documents, presentations, and spreadsheets using MS Office tools.

• Support onboarding and offboarding processes for team members within the department.

• Plan and execute logistics for company-wide events, all-hands meetings, and employee engagement activities.

• Assist in organizing conference and congress participation, including coordinating executive travel with cross-functional teams.

Requirements

• A High School Diploma is required; a Bachelor’s Degree is a plus.

• Minimum of 5 years’ experience as an executive-level administrative assistant.

• Pharmaceutical industry experience (3+ years) and supporting multiple departments are advantageous.

• Proficiency in MS Office Suite (Excel and PowerPoint proficiency preferred) and MS Outlook.

• Strong organizational, communication, and follow-up skills.

• Proven ability to manage multiple priorities and meet tight deadlines in a fast-paced environment.

• Comfortable working with various levels of management and cross-functional teams.

• A proactive, enthusiastic, and goal-oriented mindset with exceptional attention to detail.

• Team player with demonstrated collaboration skills across diverse internal and external stakeholders.

For US based candidates, the proposed salary band for this position is as follows:

The actual salary offer will carefully consider a wide range of factors, including your skills, qualifications, experience, and location. Also, certain positions are eligible for additional forms of compensation, such as bonuses.

About You

• You are passionate about our purpose and genuinely care about our mission to transform the lives of patients through innovative cancer treatment
• You bring rigor and excellence to all that you do. You are a fierce believer in our rooted-in-science approach to problem-solving
• You are a generous collaborator who can work in teams with diverse backgrounds
• You are determined to do and be your best and take pride in enabling the best work of others on the team
• You are not afraid to grapple with the unknown and be innovative
• You have experience working in a fast-growing, dynamic company (or a strong desire to)
• You work hard and are not afraid to have a little fun while you do so

Locations

Genmab leverages the effectiveness of an agile working environment, when possible, for the betterment of employee work-life balance. Our offices are designed as open, community-based spaces that work to connect employees while being immersed in our state-of-the-art laboratories. Whether you’re in one of our collaboratively desi