Temporary Managing Clerk

Davis Wright Tremaine LLP is looking for a Temporary Managing Clerk to join our team in our New York office.  This is a temporary position lasting six months, with potential to convert to a full-time opportunity for the right candidate. We offer a hybrid work engagement with two days of remote work, and three days in-office.   This position is responsible for providing a comprehensive range of support to attorneys on litigation matters, including managing the docket clerk function and providing substantive procedural guidance to other attorneys in the firm. Supervise the Managing Clerk’s Office staff, who are responsible for court filings and coordination of all calendar and critical dates on the New York Litigation Docket. At Davis Wright Tremaine, you will find challenging assignments, opportunities for professional growth and community involvement, and a culture of inclusion. DWT fosters inclusiveness and authenticity. Regardless of position, everyone here has a voice and the support is unparalleled. On a typical day you will:

• Manage daily operations of the Managing Clerk’s Office
• Provide substantive procedural guidance and advise attorneys with regard to litigation procedures in compliance with State and Federal rules
• Provide guidance and support to Assistant Managing Clerk
• Provide daily supervision to the Managing Clerk’s office staff functions, ensuring coordination of all State and Federal electronic or hard copy Court filings and critical dates on the NY Litigation Docket: mentor/coach reports as needed to improve performance and maintain service levels; check for accuracy and approve timesheets
• Oversee and maintain quality control of a comprehensive case calendar, using information provided by attorneys and consulting applicable court rules to calculate deadlines for filing and service; work with docketing personnel to ensure that calendar systems contain accurate and current information
• Coordinate with vendors regarding document retrieval, transcript requests, filings and service
• Process time and expenses regarding travel and Court expenditures

• Work with litigation support in retaining vendors, as needed, for all aspects of document production and review; conduct quality control assessment of work performed by vendors
• Assist with review of documents for responsiveness and privilege; draft privilege logs
• Perform complex database searches to locate and retrieve selected documents
• Perform paralegal tasks and duties as needed on an ad-hoc basis
• Accurately and completely record billable time spent and tasks performed in accordance with firm policy and client-imposed billing protocols; enter and release time promptly in compliance with the firm’s announced deadlines
• Accurately and promptly submit records of hours worked in compliance with the firm’s established deadlines
• Accept and perform other duties and responsibilities as assigned

• Maintain regular and consistent attendance and punctuality. Adhere to schedule by being timely on breaks, lunches and meetings

Join us if you have:

• 5+ years of experience as an Assistant Managing Clerk or Docket Specialist experience in a Managing Attorney or in a Managing Clerk office, or equivalent experience dealing directly with the courts, is required; civil litigation legal assistant/paralegal or experience is a plus
• Bachelor’s degree and completion of paralegal program of study, or clear demonstration of equivalent knowledge and skill
• Knowledge of civil procedures; court procedures and rules of all local courts including but not limited to all local courts (or we could list them SDNY, EDNY, DNJ, Second Circuit Court of Appeals, Third Circuit Court of Appeals, Supreme Court of the United States, New York County Civil Court, New York County Supreme Court, Queens County Supreme Court, Kings County Supreme Court, Bronx County Supreme Court, Richmond County Supreme Court, Appellate Division First Department, Appellate Division Second Department, New York State Court of Appeals
• Database knowledge of databases; Pacer; Lexis/Nexis; Westlaw; Compulaw, ProLaw, CourtAlert; MA3000; MSWord; Excel; PowerPoint
• Experience with complex commercial litigation
• Willingness to adapt to and learn new technology, software programs, and upgrades<