Executive Administrative Assistant

At Johnson & Johnson, we believe health is everything. Our strength in healthcare innovation empowers us to build a world where complex diseases are prevented, treated, and cured, where treatments are smarter and less invasive, and solutions are personal. Through our expertise in Innovative Medicine and MedTech, we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow, and profoundly impact health for humanity. Learn more at jnj.com

As guided by Our Credo, Johnson & Johnson is responsible to our employees who work with us throughout the world.  We provide an inclusive work environment where each person is considered as an individual.  At Johnson & Johnson, we respect the diversity and dignity of our employees and recognize their merit.

Job Function:

Business Support

Job Sub Function:

Administration & Secretarial

Job Category:

Business Enablement/Support

All Job Posting Locations:

Titusville, New Jersey, United States of America

Job Description:

We are searching for the best talent for an Executive Administrative Assistant. This hybrid position is based in Titusville, NJ.  This position requires four (4) days onsite and one (1) day remote.

About Innovative Medicine

Our expertise in Innovative Medicine is informed and inspired by patients, whose insights fuel our science-based advancements. Visionaries like you work on teams that save lives by developing the medicines of tomorrow.

Join us in developing treatments, finding cures, and pioneering the path from lab to life while championing patients every step of the way. Learn more at https://www.jnj.com/innovative-medicine

The Executive Administrative Assistant will provide comprehensive administrative support to the Chief Scientific Officer, Scientific Affairs. The ideal candidate will bring strong organizational and communication skills to help drive operational excellence.

This is a dynamic, fast-paced, and collaborative environment where sound judgment, discretion, and strict confidentiality are essential, along with the ability to manage multiple competing priorities.  

Job Responsibilities:

• Provide proactive, comprehensive administrative support to the Chief Scientific Officer (CSO), Scientific Affairs

• Manage a complex executive calendar, including meeting coordination, prioritization, and logistics
• Coordinate and support meetings and events (from 1:1s to large forums), serving as the day-of point of contact and ensuring technology, rooms, and related services are in place
• Plan and manage domestic and international travel, including itineraries and real-time support during potential disruptions
• Prepare and submit expenses, purchase orders, and other administrative transactions accurately, timely, and in compliance with company policies
• Maintain files, distribution lists, and organizational information (e.g., org charts); coordinate routine operational requests and reporting
• Partner effectively across the organization, including the Scientific Affairs Leadership Team (SALT), Scientific Affairs admin team, and with business partners to enable connectivity and collaboration
• Handle sensitive information with discretion and confidentiality; always demonstrate professionalism and sound judgment
• Leverage required technologies effectively and continuously learn new tools and features to improve efficiency

Requirements:

• High school diploma or equivalent is required
• A minimum of eight years (8) of experience supporting high level executives is required
• Experience in a fast-paced, high-growth, matrix environment
• Strong written and verbal communication skills, including drafting/editing correspondence and preparing materials for executive review
• Ability to manage competing priorities, anticipate executive needs, and work independently with minimal supervision
• Maintain strict confidentiality and operate with poise, professionalism, and appropriate urgency in a rapidly changing environment
• Exercise sound judgment and discretion; proactively identify and resolve issues; and maintain strong attention to detail and organization
• Proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook), virtual meeting platforms (Zoom, Teams), and enterprise tools (e.g., Workday, Ariba/eMarketplace,