Executive Assistant / Office Manager

This is a remote position.

Schedule:

• 40 hours per week
  

• Monday to Friday, from 8 AM to 5 PM with 1 hour unpaid lunch break
  

• Australian business hours alignment required
  

Client Timezone: Australian Eastern Time

Responsibilities:

• Manage complex calendars and travel arrangements for two co-founders with demanding schedules
  

• Handle internal administration for rapidly growing team (15-30+ people)
  

• Serve as front-of-house representative with staff, clients, and stakeholders
  

• Conduct client-facing interactions including meetings with CEOs of large companies and government officials
  

• Manage staff communications and performance-related discussions
  

• Coordinate onboarding processes and first impressions for new team members
  

• Proactively anticipate needs and take initiative without waiting for direction
  

• Facilitate communication between leadership and team members
  

• Support business development and client relationship management activities
  

• More than 5+ years of experience as an EA for C suite executives
  

• Exceptional organizational skills with meticulous attention to detail
  

• Extremely fast-paced work style matching high-energy leadership team
  

• Proactive mindset with ability to anticipate needs and take initiative
  

• Strong confidence to interrupt and ask clarifying questions when needed
  

• Excellent communication skills with preference for phone calls over email
  

• Extroverted personality comfortable with client-facing interactions
  

• Professional presentation suitable for high-level client meetings
  

• Positive, energetic attitude with growth mindset and passion for excellence
  

• Ability to work full-time across multiple time zones
  

• Strong English communication skills
  

• Experience in executive assistant or similar high-level support role
  

Scopes:

• Full-time position supporting two co-founders simultaneously
  

• Monday to Friday from 8 AM to 5 PM with 1 hour unpaid lunch break
  

• Mix of back-office administration and front-office client interaction
  

• Rapid scaling environment (15 to 30+ team members in coming months)
  

• Long-term role with multi-year stability and growth opportunities
  

• Australian business hours alignment required
  

• Remote work from Philippines
  

• Opportunity for performance-based increases and recognition
  

• Potential gateway to additional offshore roles as company expands