Administrative Assistant | Receptionist

PRIME AE Group, Inc. (www.primeeng.com), a multi-faceted and rapidly growing A/E firm with 20 office locations and 475+ employees throughout the Midwest, Mid-Atlantic, Southeast, and Northeast, is seeking an Administrative Assistant | Receptionist in our Corporate Office in Baltimore, MD office.  

Position Overview

The Administrative Assistant is responsible for a variety of administrative functions in support of the Operations and Support staff including serving as the office receptionist. 

Essential Duties and Responsibilities:

• Functions as the receptionist, greeting and responding to telephone, email, or in-person inquiries from visitors, vendors, contractors, etc. answering questions or referring the person to the appropriate staff member. 
• Responds to telephone calls, email inquiries, and directs them to the appropriate staff member.  Provides exceptional customer service and makes visitors and staff feel they are taken care of and valued.
• Provides administrative and clerical support to Operations and Support staff of the office.
• Orders supplies and keeps an organized supply room.
• Composes correspondence, including responses to mail, telephone, or email inquiries for information or to address issues within scope of responsibilities.
• Maintains customer confidence and protects operations by keeping information confidential.
• Maintains safe and clean reception area, creating a professional and welcoming environment for visitors. 
• Gathers information and prepares reports, presentations, and/or proposals, as requested.
• Coordinates individual or department schedules and updates each calendar accordingly.
• Arranges individual or departmental staff travel logistics, as requested.
• Assists in coordination and planning of company events, activities, and projects, as assigned.

The above cited duties and responsibilities describe the general nature and level of work performed by people assigned to the job.  They are not intended to be an exhaustive list of all the duties and responsibilities that an incumbent may be expected or asked to perform.

Minimum Requirements:

• High school diploma or equivalent required.
• Some college coursework in written composition, business math or other related business classes preferred. 
• Minimum 2 years administrative support experience, preferably supporting a Department Manager or Executive.  
• Prior experience utilizing Microsoft Office software to prepare correspondence, develop reports, utilize spreadsheets, and create presentations required. Intermediate skill level required.

PRIME AE Group is committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or Veteran status.