Assistant Director of Alumni Relations - College of Communication Arts and Sciences / College Alumni Coordinator

Working/Functional Title

Asst Director of Alumni Relations - Com

Position Summary

The Assistant Director of Alumni Relations oversees a plan of strategic and dynamic alumni activities and communications for the College’s 58,000+ alumni to increase participation and deepen relationships and engagement. The position coordinates, designs, implements, and evaluates the alumni activities of the College with the goal of helping alumni to establish a lifelong relationship with their alma mater. This is accomplished by engaging alumni in activities and events; keeping them informed; involving alumni in college boards and programs; and providing services that keep alumni networked within the College as well as with their alumni peers. This position oversees the college alumni board and assists with strategies to increase involvement and charitable participation in the College. 

The Assistant Director of Alumni Relations is expected to be an accomplished, responsive, and collaborative member of the Advancement Team. The Assistant Director reports directly to the Senior Director of Advancement for the College of Communication Arts and Sciences and works closely with the MSU Alumni Office. 

This position has opportunity for a hybrid working schedule with a minimum of three day per week in-office. Remote work agreements are continuously assessed based on the needs of the organization and follow policies and guidelines provided by the College of Communication Arts & Sciences and Michigan State University. The standard working schedule for this position is 8-5pm with occasional evenings and nights with minimal travel required. 

Characteristic Duties and Responsibilities

Alumni Board Management (30%) Serves as liaison and recording secretary for the College’s Alumni Advisory Board, including serving as the formal communication link between the College and the Alumni Board. 

• Serves as non-voting member of the executive committee to plan the agenda for board meetings and ensure that the board is operating according to its bylaws. 
• Plans and coordinates at least two full day board meetings per year, securing guests, coordinating logistics, and handling other tasks for the Alumni Board. 
• Organizes executive committee calls and sub-committee meetings. 
• Manages the College’s annual alumni award process ensuring that nominations are submitted, and honorees selected. 
• Works with the board and college leadership to identify and recruit strong candidates for the board. 
• Assists in identifying strategic board tasks in collaboration with college leadership. 

Engagement Activities (20%) Assists in developing short- and long-range goals, strategies and opportunities to increase alumni engagement with the College followed by careful execution of rich and meaningful plans to engage alumni as ambassadors and advocates for the College.

• Ensures alumni activities correspond to College’s priorities and enhance development opportunities. 
• Manages a portfolio of alumni as engagement manager. 
• Plans and coordinates live and virtual professional development, networking, and mentoring opportunities for alumni. 
• Oversees alumni efforts for field experience hosts, including assisting in student preparation and instruction for field experience courses. 
• Plans alumni visits to campus and guest lecture opportunities. 
• Coordinates and oversees use of student volunteers for alumni engagement. 
• Alumni Office Liaison - Serve as the College’s liaison to the MSU Alumni Office and participates in regular college alumni officer meetings, including coordination of all College nominations submitted for MSU Alumni Grand Awards. 

Communication & Donor Stewardship (20%) Designs, implements, and evaluates communication strategies that keep the alumni informed and engaged with the college through the College web site, invitations, newsletters, and surveys.

• Writes, edits, updates and maintains the Alumni portion of the web site, including information about the Alumni Board, events, awards and past award honorees. 
• Articulates ways in which alumni can be involved in the College and creates mechanisms for alumni to respond. 
• Writes and executes strategic annual giving campaigns. 
• Identifies segmented audiences for various email communications. 
• Sends bi-annual department specific messages to segmented audiences 
• Serves as a resource for college faculty and staff in alumni programming. 
• Manages the College’s electronic alumni communication platform. 
• Responsible for alumni LinkedIn group 

 Annual Giving (15%) Assists in developing annual giving strategies to increase the number of annu