Vans: Senior Executive Admin Assistant

Vans is the original brand rooted in the authentic lifestyle of skateboarding. We are driven by our mission to inspire and empower everyone to live “Off The Wall” – embracing the youthful spirit of freedom, non-conformity, and relentless progression. Yesterday’s “Off The Wall” moment is today’s new normal, and at Vans, we believe in constantly outdoing ourselves. Together with our communities across the globe, our vision is to push culture forward because we believe that the pursuit of progression never ends. We are constantly inspired by the future generation of positive catalysts within our community.  

So, before we get to the job details, take a minute to learn a little more about us – our values and our culture. If you can see yourself working side-by-side with a team of people who think and live “Off the Wall,” Vans just may be the place for you.

To learn more about our values and our culture, visit Vans Careers or www.vans.com.

What will you do?

A day in the life of a Sr. Executive Administrative Assistant at Vans looks a little like this.

Reporting directly to the Global Brand President, you will provide administrative and project support to the Global Brand President and the Chief Strategy & Transformation Officer. This role entails handling highly confidential and intricate tasks, demanding exceptional discretion and judgment.

Let’s break down that day-in-the-life a bit more.

• Coordinate executive-level meetings and schedules on behalf of VPs and leadership team.

• Plan events, including off-site large-scale meetings.

• Act as liaison to internal and external customers, building relationships across the organization to enhance visibility, collaboration, and operational effectiveness

• At times, review and/or support the creation key business presentations.

• Assist with special projects and assignments such as research, data gathering and dissemination, and at times serving as the project manager for key initiatives

• Facilitate and support executive decision-making by preparing agendas, analyzing information, and coordinating inputs from cross-functional teams

• Manages travel arrangements including creating itineraries, tracking, and processing subsequent expense reports.

• Manage budgets, generate purchase orders, process invoices, inventory, and supply requests.

• Assists the department associates with training and general direction on internal systems such as travel and expense management.

What do you need to succeed?

We all have unique skills that we bring to work and celebrate every day. For this role, there are foundation skills you’ll need to succeed and excel. Additionally, while formal education in a related field is great to have, we are most interested in your 5-7+ years of experience and professional achievements. 

The foundation skills you will need in this position are:

• Act as a strategic partner to your executives, ensuring follow-through on priorities, aligning stakeholders, and driving accountability

• Operate as an extension of the leaders you support – trusted, informed, and a step-ahead

• Ability to manage complex schedules, coordinate meetings, and handle multiple tasks efficiently.

• Maintaining the highest level of confidentiality and discretion when handling sensitive information.

• Excellent verbal and written communication skills to interact with internal and external stakeholders.

• Proactive in identifying issues and finding solutions to ensure smooth operations.

• Meticulous in managing details to avoid errors and ensure accuracy in all tasks.

• Efficiently prioritizing tasks to meet deadlines and support the President's agenda.

• Proficiency in office software and tools, such as Microsoft Office Suite, project management software, and communication platforms.

• Strong interpersonal skills to build relationships and collaborate effectively with team members and external partners.

• Flexibility to handle changing priorities and unexpecte