Payment and Receiving Associate

Title: Payment and Receiving Associate

Employee Classification: Library Production Associate

Campus: University of North Texas

Division: UNT-Provost

SubDivision-Department: UNT-University Library

Department: UNT-University Library-Gen-141000

Job Location: Denton

Salary: Depending on qualifications with a minimum of $36,383.00.

FTE: 1.000000

Retirement Eligibility: TRS Eligible

About Us - Values Overview

Welcome to the University of North Texas System. The UNT System includes the University of North Texas in Denton and Frisco, the University of North Texas at Dallas and UNT Dallas College of Law, and University of North Texas Health Fort Worth. We are the only university system based exclusively in the robust Dallas-Fort Worth region. We are growing with the North Texas region, employing more than 14,000 employees, educating a record 49,000+ students across our system, and awarding nearly 12,000 degrees each year.   We are one team comprised of individuals who are committed to excellence, curiosity and innovation. We are transforming lives and creating economic opportunity through education. We champion a people-first values-based culture where We Care about each other and those we serve. We believe that we are Better Together because we foster an environment of respect, belonging, and access for all. We demonstrate Courageous Integrity through setting exceptional standards and acting in the best interest of our communities. We are encouraged to Be Curious about opportunities for learning, creating, discovering, and innovating, and are encouraged to learn from failure. Show Your Fire by joining our team and exhibiting your passion and pride in your work as part of our UNT System team.   Learn more about the UNT System and how we live our values at www.UNTSystem.edu.  

Department Summary

As one of the most heavily used services on campus and an essential component of education and research at the University of North Texas, the Libraries provide access to more than six million print and digital resources and are supported by knowledgeable staff who assist users in achieving their academic and scholarly goals. Through innovative programs and services, the Libraries actively strengthen the connection between instruction, learning, and research at the University of North Texas.

The Collection Management Division oversees the lifecycle management of library collections, including licensing, acquisition, cataloging, and long-term maintenance. Comprised of the Collection Development, Collection Assessment, and Cataloging and Metadata Services departments, the division works to ensure library collections remain accessible, accurate, and aligned with institutional needs.

This position is part of the Subscription and Resource Management (SRM) Unit in the Collection Development Department and supports effective stewardship of library resources in collaboration with the Head of the SRM Unit.

Position Overview

The University Libraries at the University of North Texas is seeking to hire a Payment and Receiving Associate (PRA) to support the effective stewardship of library collections. This position manages the receipt, payment, tracking, and documentation of library materials, including invoice processing, fund reconciliation, vendor coordination, and record maintenance in the Integrated Library System (ILS).

The Payment and Receiving Associate (PRA) performs detailed financial and receiving work and maintains accurate records in the Integrated Library System (ILS). The role requires consistent attention to detail, adherence to university policies, and collaboration across library units to ensure timely receipt and payment of purchased library resources.

Responsibilities of this position include but are not limited to:
• Receive, verify, and process purchased and gift library materials, ensuring accuracy of item condition, identity, and pricing.
• Pay invoices for library materials in the Integrated Library System (ILS) and submit vouchers in a timely manner to Accounts Payable for processing and resolve billing discrepancies or late invoices as needed.
• Work with the UNT Libraries Office of Finance and Administration to reconcile library funds, including purchasing card reconciliation, and prepare monthly expenditure reports.
• Coordinate with internal departments and external vendors to resolve issues related to receipt and payment of materials.
• Manage vendor interactions, including maintaining vendor records, coordi