Sr. Administrative Assistant

About Origence

With 30 years at the forefront of fintech innovation, we specialize in SaaS lending solutions that lead the industry. Our core mission is customer-centric, focusing on empowering Credit Unions across the United States with the tools to offer accessible, competitive lending services. We're deeply committed to enhancing the financial ecosystem for a broad network of credit unions, members and auto dealers. We invest in our greatest assets, our employees, and foster a culture of innovation and ownership through freedom and responsibility. We celebrate fiscal accountability, operational rigor and efficiency to create a sustainably healthy and robust business for the long term.

The Sr. Administrative Assistant will provide administrative and operational support to company executives and senior leaders under the direction of the SVP, Chief Operating Officer -OLS. Performs a full range of varied complex, sensitive, highly responsible, and confidential support activities including, but not limited to, calendar management, scheduling meetings and coordinating meeting logistics, preparing reports and presentations, , organizing information, arranging travel, and completing other administrative duties. Supports functions of a general or specialized nature in support of assigned executive or senior leader, their divisions, and/or departments with only occasional instruction or assistance; exercising judgment and initiative, relieves assigned staff of clearly defined and delegated administrative or technical detail; and provides information and assistance to other staff regarding assigned programs, policies, and procedures Models Origence Values. Required characteristics include time management skills, collaboration, ability to act with limited guidance, ability to anticipate executive’s needs, and is approachable and respectful. This position has access to confidential information and maintaining confidentiality is essential.

What you will do:

Divisional Support:

• Manage applicable corporate files to include scanning, filing, and retrieval.
• Collaborate with other administrative staff.
• Review and approve timesheets for executive staffs’ direct reports.
• Enter purchase requests into procurement system.
• Review meeting-related contracts to ensure accuracy of terms.
• Front-desk reception duties when needed.
• Assist with office/facility administration as needed.
• Review and approve concur expenses for executive’s direct report in adherence to the company policy.
• Copy/scan and distribute materials.
• Utilize various contemporary computer applications and software packages; develop, enter data, maintain, and generate reports from a database or network system; design, maintain, and utilize data to develop reports using spreadsheet software; create, format, and revise charts, graphs, flowcharts, worksheets, booklets, brochures, and forms using word processing software.

Reports and Projects:

• Compose and/or edit correspondence, reports, spreadsheets, charts, graphs, and presentations ensuring a professional corporate design, efficiency, accuracy, and timely completion.
• Conduct r