Maintenance Spare Parts Clerk

JELD-WEN is currently seeking a Maintenance Spare Parts Clerk to join our growing team.

 

Summary / Objective

The Industrial Maintenance Parts/PO Clerk is responsible for overseeing maintenance parts inventory, processing purchase orders, and ensuring efficient supply chain management for maintenance-related materials. This role involves coordinating with vendors, tracking inventory levels, managing purchasing documentation, and contributing to the smooth functioning of the maintenance department.

Work schedule for this position - Monday – Friday, 7am to 3:30pm

Essential functions

• Inventory Management:
• Maintain accurate records of maintenance parts inventory, including stock levels, usage, and reorder points.
• Conduct regular audits of inventory to ensure accuracy and identify discrepancies or variances.
• Assist in developing and implementing inventory control procedures to optimize stock levels and minimize excess or insufficient inventory.
• Purchase Order Processing:
• Generate purchase orders based on requisitions, maintenance schedules, and inventory levels, ensuring timely and accurate procurement of parts and materials.
• Collaborate with maintenance and procurement teams to review and validate purchase requisitions, specifications, and pricing before issuing purchase orders.
• Monitor order status, track deliveries, and communicate with vendors to ensure on-time delivery of materials, resolving any issues or discrepancies that may arise.

 

 

• Vendor Management:
• Maintain a database of approved vendors, including contact information, terms, and negotiated agreements.
• Collaborate with the procurement team to evaluate vendor performance, negotiate contracts, and establish relationships with reliable suppliers to ensure cost-effective procurement.
• Documentation and Record Keeping:
• Maintain organized and up-to-date records of purchase orders, receipts, invoices, and other procurement-related documentation.
• Assist in managing and organizing maintenance manuals, technical documents, and part specifications for easy access and reference.
• Reporting and Analysis:
• Generate regular reports on inventory levels, purchase order status, and spending trends to support informed decision-making and optimization of procurement processes.
• Analyze purchasing data to identify cost-saving opportunities, trends, and areas for process improvement.
• Performs other duties as assigned by management.

Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions.

Competencies

• Excellent verbal, written, and interpersonal skills with an emphasis on professional business demeanor, communication, and customer service.

Supervisory responsibilities: NA

Work environment:

While performing the duties of this job, the employee is rarely exposed to fumes, airborne particles, moving mechanical parts and machines, vibrations, and loud noises.

All safety protocols including OSHA guidelines as mentioned above are mandatory.

Physical demands:

The physical demands described here are representative, but not all inclusive, of those that must be met by an employee to successfully perform the essential functions of this job. The employee is frequently required to stand or walk. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and the ability to adjust focus. Reasonable accommodations under the Americans with Disabilities Act (ADA) will be reviewed and considered on a case-by case basis.

 

Travel required:     NA

 

 Required education and experience.

• High school diploma or equivalent; additional education or relevant coursework in inventory management or related field is a plus.
• Proven experience in a similar role, preferably in an industrial or manufacturing environment.
• Strong proficiency in using computerized inventory management systems and procurement software.
• Detail-oriented with excellent organizational, analytical, and numerical skills.
• Effective communication skills and ability to collaborate with cross-functional teams and external vendors.
• Knowledge of procure