Executive Assistant

Salary Range $69,000 - $90,000*

Job Description:

WHO WE ARE:

Saks Global is the largest multi-brand luxury retailer in the world, comprising Saks Fifth Avenue, Neiman Marcus, Bergdorf Goodman, Saks OFF 5TH, Last Call and Horchow. Its retail portfolio includes 70 full-line luxury locations, additional off-price locations and five distinct e-commerce experiences. With talented colleagues focused on delivering on our strategic vision, The Art of You, Saks Global is redefining luxury shopping by offering each customer a personalized experience that is unmistakably their own. By leveraging the most comprehensive luxury customer data platform in North America, cutting-edge technology, and strong partnerships with the world's most esteemed brands, Saks Global is shaping the future of luxury retail.

Saks Global Properties & Investments includes Saks Fifth Avenue and Neiman Marcus flagship properties and represents nearly 13 million square feet of prime U.S. real estate holdings and investments in luxury markets.

YOU WILL BE:

As the Executive Assistant, you will serve as a trusted partner, ensuring seamless coordination of day-to-day operations for a C-Suite executive as well as other high level leaders. In this dynamic and highly visible role, you will provide exceptional administrative and strategic support, upholding the highest standards of excellence, discretion, and professionalism. This is a unique opportunity for a polished, detail-oriented individual to grow within a leading luxury multi-brand retailer, where innovation, creativity, and elevated service are at the core of everything we do.

The EA will be responsible for providing a wide variety of administrative support including but not limited to: successfully managing schedules, calendars, meetings and administrative projects. This dynamic position requires the ability to anticipate needs, think critically, act quickly and offer solutions to problems.

WHAT YOU WILL DO:

• This role will be performed in office, up to five days per week, in our downtown Dallas office.

• Manage calendars - prioritizing appointments and proactively resolving scheduling conflicts.

• Organize and schedules meetings, including contacting participants, booking rooms, ordering refreshments, and arranging for parking.

• Make travel arrangements required, including managing private and commercial flights, hotel accommodation, car rental / car services, and managing/completing all travel and expense claims.

• Prioritize inquiries and requests while troubleshooting conflicts; make judgements and recommendations to ensure smooth day-to-day engagements.

• Be the liaison and handle all logistics for office meetings and events: schedule meetings; draft agendas; develop, compile, and distribute presentation materials.

• Help with special projects as needed.

• Help produce, prepare, and collect documents, reports, and/or presentation decks for internal and external meetings.

• Help support the administrative function of the legal operations.

• Help with e-mail distribution list.

• Be the primary point of contact for internal and external parties on all matters pertaining to the executives.

• Coordinate all Executive Team meetings and assist with staff meetings and events.

• Provide event management support as needed.

• Manage all aspects of organization's office services (ie supplies, mail, etc).

WHAT YOU WILL BRING:

• Bachelor's degree or equivalent combination of education and experience.

• Minimum of 5 years of relevant experience working with and supporting an executive.

• Advanced level competence with Google Suite, including Google Mail, Google Documents and Google Drive and Microsoft Office

• Advanced level competence with expense management systems, communication and presentation tools.

• High degree of comfort in learning new technology, software and systems.

• Strong verbal and written communication skills.

• High degree of professionalism in dealing with diverse groups of people, senior executives, staff, community leaders and business partners.

• Extremely organized with exceptional time management skills and able to prioritize efficiently.

• Abilit