Procurement Services Associate, G-6, Temporary Appointment, 6 months, Supply Financing Centre (SFC), Supply Division, Copenhagen, #00138101

<p>UNICEF works in over 190 countries and territories to save children’s lives, defend their rights, and help them fulfill their potential, from early childhood through adolescence.</p> <p>At UNICEF, we are committed, passionate, and proud of what we do for as long as we are needed. Promoting the rights of every child is not just a job – it is a calling.</p> <p>UNICEF is a place where careers are built: we offer our staff diverse opportunities for professional and personal development that will help them reinforce a sense of purpose while serving children and communities across the world. We welcome everyone who wants to belong and grow in a diverse and passionate culture, coupled with an attractive compensation and benefits package.</p> <p>Visit <a href="https://www.unicef.org/" rel="noopener noreferrer nofollow" target="_blank">our website</a> to learn more about what we do at UNICEF.</p> <p><strong>For every child, the right to a Champion</strong></p> <p><strong>How can you make a difference?</strong></p> <p>UNICEF Supply Division (SD) is the UN’s largest end-to-end supply chain entity, dedicated to ensuring children in development and humanitarian contexts have access to life-saving supplies. The division focuses on strategic procurement, humanitarian response, and supply chain optimization. These goals are supported by key strategies in financing, digitalization, and localization to protect children's rights globally.</p> <p>The SFC oversees Procurement Services (PS) by providing partnership coordination and monitoring support across UNICEF’s global offices. Within this center, the <strong>Partner Interface and Engagement Unit (PIE)​</strong> serves as the primary operational link for partners, including governments, NGOs, and international financial institutions like the World Bank.</p> <p>PIE manages the entire lifecycle of procurement requests, from initial screening and business unit assignment to KPI monitoring and complaint handling. The unit also serves as a normative "Help Desk," providing essential guidance, training, and system improvements (such as CRM and concept notes) to handle increasingly complex transactions. Based in Copenhagen, this specific position reports to the Procurement Services Manager within the PIE sub-unit.</p> <p><strong><u>Purpose for the job:</u></strong></p> <p>Under supervision and guidance of the sub unit lead, Procurement Services Manager, responsible for processing requests with emphasis on complex projects and initiatives from analyses/assessment of partner’s needs, timely and accurate processing of cost estimates and sales orders; issuing and expediting of orders and deliveries and reporting to meet/satisfy the needs and expectations of partners including leading and undertaking coordination across BUs and other centres.</p> <ul type="disc"> <li>Scope of the responsibility of the job is to provide on-going support for PS transactions in Supply Financing Centre.</li> <li>The incumbent exercises judgement in performing all procurement services activities in compliance with the existing rules and regulations.</li> <li>The incumbent refers to the supervisor with problems that require a management solution or if some deviation from procedures and standards is required.</li> <li>The incumbent frequently works with other colleagues in PS function across SD as well as external PS partners and acts as lead Focal Point vis a vis the Partner.</li> <li>The incumbent is expected to make recommendations for improvements to the operational/transactional processes.</li> </ul> <p><strong><u>Key Responsibilities:</u></strong></p> <ol> <li>Performs all procurement services activities in compliance with the UNICEF Financial Rules and Regulations, Supply Division Manual and other applicable procurement procedures.</li> <li>Leads, manages and monitors transactions including Key Accounts and complex Projects for assigned partners, under the guidance of the Procurement Services Manager and in line with procedure requirements.</li> <li>Analyses requests, identifies and addresses any potential operational risks,  suggests and develops risk mitigations as needed, and communicates with partners, country offices and SD centres to ensure aligned expectations, the clarity of specifications, appropriateness, delivery requirements and delivery dates.</li> <li>Co-lead Screening Review Groups as required for assigned projects and initiatives including ensuring relevant tools are applied (e.g. RACI, roles and responsibilities).</li> <li>Leads coordination and follow up of transactions for a Partner across Centres.</li> <li>Prepares cost estimates for warehouse items with focus on complex projects and initiatives, including freight quotes in collaboration with business units and shipping unit. Prepares sales orders for warehouse items and monitors and follows up on progress of sales orders to ensure that commitments entered into when preparing the cost estimates are met. Ensures budgetary limits of