Senior Administrative Associate

Job Posting Title:

Senior Administrative Associate

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Hiring Department:

Special Education

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

Non-Exempt

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Earliest Start Date:

Immediately

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Position Duration:

Expected to Continue Until Aug 31, 2026

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Location:

UT MAIN CAMPUS

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Job Details:

Purpose

The purpose of this position it to support Principal Investigators and research staff with event coordination, organization, and facilitation as well as support post-award research grant management.

Responsibilities

• Maintain and monitor budgets for research projects, work with PIs on amendments and progress reports.

• Process travel, payments, contracts, and purchasing for staff, consultants, and participants.

• Coordinate, organize, and facilitate all aspects of events including contracts with hotels and consultants, all related travel and reimbursements, and final payments.

• Update and maintain administrative spreadsheets, Box, and paper files.

• Other duties as assigned.

Required Qualifications

High school graduation or GED. Five years of clerical experience. 1+years experience with events planning and coordination. Proven ability to multi-task. Proven ability to prioritize assignments. Proven ability to meet deadlines. Proven ability to work independently. Clear and effective oral and written communication skills. Professional demeanor. Proficient with Microsoft Word and Excel. Proficient with Mac computers.

Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

Bachelor's degree. Three years of clerical experience. Prior experience working in Workday, Define, and other UT systems. Working knowledge of UT policies and procedures.

Salary Range

$45,000 - $51,534

Working Conditions

Typical office environment

Required Materials

• Resume/CV

• 3 work references with their contact information; at least one reference should be from a supervisor

• Letter of interest

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded.  Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

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Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an