Are you ready to unlock intelligence?

If you don’t think you meet all of the criteria below but are still interested in the job, please apply. Nobody checks every box - we’re looking for candidates that are particularly strong in a few areas, and have some interest and capabilities in others.

About the Role

The Administrative Assistant is dedicated to supporting the U.S. Sales leadership team. This role is foundational — it is the first of what will eventually be a team of eight Administrative Assistants supporting Vice Presidents across the organization. The successful candidate will play a critical part in enabling senior U.S. Sales leaders to operate at maximum effectiveness by owning the day-to-day administrative infrastructure that keeps them organized, on schedule, and focused on strategic priorities.

This is not a content or strategy role. The Administrative Assistant is responsible for operational and logistical excellence — calendar ownership, seamless travel, and accurate expenses. In some cases, the Administrative Assistant will partner with the Executive Assistant and/or others on the Workplace Experience team to provide support.

Key Responsibilities

Calendar & Schedule Management

• Own and manage complex, multi-time-zone calendars for U.S. Sales leaders

• Proactively anticipate scheduling conflicts and resolve them with minimal disruption

• Prioritize meeting requests in alignment with leadership priorities and rhythms

• Coordinate across internal and external stakeholders to schedule meetings efficiently

Travel Coordination

• Arrange end-to-end domestic and international travel including flights, hotels, ground transportation, and visas

• Build detailed itineraries and travel briefs that minimize friction for leaders on the road

• Monitor travel disruptions and proactively adjust arrangements as needed

• Ensure compliance with company travel policies

Expense Reporting

• Prepare, submit, and track expense reports on behalf of supported leaders

• Ensure timely submission and policy compliance

• Serve as the point of contact for expense-related follow-ups and reconciliations

General Administrative Support

• Serve as a primary point of contact and liaison on behalf of U.S. Sales leaders for routine administrative matters

• Handle correspondence, document routing, and information requests with professionalism and discretion

• Maintain organized filing systems (digital and physical) for key documents and records

• Identify opportunities to improve administrative processes and bring forward solutions proactively

Scope Clarification

This role is designed to free senior leaders from operational and administrative tasks — not to serve as a content owner, strategist, or business analyst. The following are outside the scope of this role:

• QBR and Town Hall content, strategy, narrative, or metrics ownership (these remain with U.S. Sales leadership)

• Business analysis, sales reporting, or data interpretation

• People management or HR responsibilities

• Budget ownership or financial decision-making

Qualifications

Required

• 3+ years of experience as an Executive Assistant, Administrative Assistant, or in a similar role supporting senior business leaders

• Demonstrated ability to manage complex, multi-time-zone calendars with a high degree of accuracy and prioritization

• Experience coordinating international travel and building detailed travel itineraries

• Proficiency with expense management tools and processes

• Excellent written and verbal communication skills in English; professional fluency required

• Strong organizational skills with the ability to manage multiple priorities simultaneously without dropping details

• High degree of discretion and sound judgment when handling sensitive or confidential information

• Proficiency with productivity and collaboration tools (e.g., Google Workspace or Microsoft 365, Slack, Zoom, Concur or similar expense platforms)

Preferred

• Prior experience supporting a Sales, GTM, or Revenue organization

• Experience supporting leaders in a global or matrixed organization with stakeholders across multiple regions