OPS LEGAL ASSISTANT III - 41901964

Requisition No: 847863 

Agency: Office of the Attorney General

Working Title: OPS LEGAL ASSISTANT III - 41901964

 Pay Plan: Temp

Position Number: 41901964 

Salary:  $22.07 Hourly 

Posting Closing Date: 03/28/2025 

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Our Organization and Mission: The Office represents the State of Florida in state and federal civil and criminal courts, from trial courts to the Supreme Court of the United States.

 

Pay: $22.07 Hourly

 

Position Summary: This position is located in the West Palm Beach office in the Civil Legal Services - Child Support Enforcement unit. This position will work independently with minimal supervision while meeting or exceeding goals. Initial report location and training will be in the Ft. Lauderdale office. The OPS position has the potential to become permanent based on the performance of the hired applicant. 

 

Qualifications: 

• A high school diploma or equivalency and three (3) years of secretarial/clerical experience.
• A completed year of education can substitute on a year for year basis for required work experience.

 

EXAMPLES OF WORK: The duties of this position may include but are not limited to: 

Legal Case Management: 

• Draft, edit and prepare legal documents under supervision of attorneys and staff.
• Prepare routine correspondence based on preapproved document templates.
• Calendar deadlines in accordance with applicable rules of procedure.
• Electronically file documents with courts.
• Assist in the processing and maintenance of all electronic media including e-filings and evidence and media.
• Update case management system and notes and assist with data collection and reports.
• Maintain and file all records and reports on case activity and prepare any necessary statistical reports.
• Maintain internal case dockets and case files.
• Secure supplemental case information.
• Coordinate services needed for proceedings such as transportation, Pre-Trial waiting area, and translation services.
• Assist agency law enforcement with scanning documents.
• File exhibits provided by agency law enforcement investigators.
• Assist with coordination of service of process and subpoenas.
• Assist with obtaining transcripts and court records.
• Transcribe dictation as needed.
• May accompany attorneys to court and assist as required.
• Coordinate meetings, depositions and or court appearances including space, time, place and notify all participants.
• Assist victims and witnesses.
• Assist with agency law enforcement discovery preparation.
• Generate subpoenas and update case management system from returns.

General Administrative:

• Maintain calendars
• Entering time into billable hours reports.
• Arrange travel itinerary and hotel accommodations and reimbursement forms.
• Arrange conference calls and meetings.
• Research and prepare reports.
• Receive, scan and distribute incoming mail.
• Responsible for all administrative activities as required.
• Bilingual employees who are able may be asked to assist in translations as needed.
• Notarize documents as needed if a notary.
• Train lower-level Legal Assistants.
• Serve as an administrative assistant by planning, initiating, and carrying to completion clerical, secretarial, and administrative activities.
• Answer questions which may involve the interpretation of policie