Senior Project Coordinator

NewGround

NewGround is the industry leader in designing, building, and strategizing for financial institution, retail and hospitality spaces. From banks and credit unions to major retailers, we set the standard for next generation workplace and retail solutions, and we have for over 100 years.

The Role:

The Senior Project Coordinator provides executive level administrative support to the Project Management Team, including Construction Field Personnel, Business Development and Design Services for the Mountain West Office.

Responsibilities:

• Provide Support for the Team on multiple active construction projects to ensure success
• Assist with document management using construction project management software
• Assist in obtaining city, state, and county licensing and permits
• Coordinate and assist in obtaining documents for Builder’s Risk policies and follow up with insurance agency to ensure proper coverage for projects
• Assist in obtaining tax documents and resale certificates as needed
• Coordinate and prepare Project Start-up Package for on-site Construction Project Manager
• Place order for plans and/or specifications as requested by the Team
• Maintain Certificates of Insurance from Contractors and keep all current
• Enter project budgets into accounting system after review and approval by Project Executive and Director of Pre-Construction
• Review and process Contract documents for Subcontractors and Vendors and enter into accounting system
• Prepare and process Client Change Orders and enter into accounting system
• Maintain various project reports and logs on all assigned projects
• Review and process Requests for Payment and Vendor invoices including Lien Releases and other required documents
• Assist with Project Close-Out as needed
• Perform other miscellaneous tasks as needed

Skills:

• Proficient in Microsoft Office Suite, Teams, SharePoint, OneNote
• Working knowledge of Procore, Microsoft Project, Bluebeam, Acumatica, and Smartsheet desired
• Experience with Autodesk, a plus
• Financial/Accounting background with emphasis on Construction
• Thrive within a fast team environment with ability to multi-task and prioritize job responsibilities
• Strong organizational and time management skills with attention to detail
• Communicate effectively and timely verbally and in writing
• Ability to work independently as needed

Expectations:

• Assist the Team in delivering successful projects to our clients that exceed their expectations
• Maintain positive “can-do” attitude
• Self-starter
• Willingness to take on challenges
• Reliable
• Responsible
• Cooperative

Prerequisites:

• Some college is preferred
• Minimum of 5 years of experience in the construction industry
• Experience as a Project Administrator, Coordinator, Buyer, Project Engineer, or similar necessary
• Executive level support experience required

Compensation:

This role will have a base salary of $85,000 to $95,000 depending on level of experience. Other company incentives include full medical, dental and vision benefits, 401K match and generous PTO.

Why Our People Love Working at NewGround:

NewGround values its employees and offers a positive work environment. We provide learning programs for new hires, recognize and celebrate employees, encourage career development, support work-life balance, and are committed to community involvement.

NewGround is an Equal Opportunity Employer.

No phone calls please. We do not utilize staffing services.