DOC Fixed Assets/Property Control - Statewide Vehicle Coordinator

​Agency: Department of Corrections
Class Title: EXECUTIVE II - 13852 
Skill Option: None 
Bilingual Option:  
Closing Date/Time: 03/14/2025
Salary: Anticipated Starting Salary is $6,339 a month. Full Range $6,339 - $9,595 a month
Job Type: Salaried
Category: Full Time 
County: Sangamon
Number of Vacancies: 1
Plan/BU: RC062

 

 

 

This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.

 

All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.

Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

 

 

Posting Identification Number  45172 

 

 

Why Work for Illinois?

 

Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home.

 

No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.
 

Position Overview

The Illinois Department of Corrections is seeking a meticulous Statewide Vehicle Coordinator. The primary duties of this role include establishing vehicle operation procedures, serving as a working supervisor, and managing the facility vehicle coordinators. Additionally, the coordinator will act as a liaison with CMS, collaborating on matters related to licensing, registrations, and fuel credit cards. This position also involves assisting in the development of related procedures, maintaining vehicle inventory systems, and preparing reports for audits and CMS reporting purposes. We invite all qualified applicants to apply.

Essential Functions

• Serves as Statewide Vehicle Coordinator and Vehicle Use Officer for the Department.
• Serves as working supervisor.
• Serves as liaison between institutions and the CMS Division of Vehicles.
• Assists in drafting procedures, listings, and memoranda related to vehicle functions.
• Conducts special projects and other surveys relating to vehicle inventory issues.
• Performs other duties as required or assigned, which are reasonably within the scope of the duties enumerated above.

Specialized Skills

• Of the two (2) years of required administrative experience requires that two (2) years to be in agency fleet operations.

Minimum Qualifications

• Requires knowledge, skill, and mental development equivalent to completion of four (4) years of college preferably with courses in business or public administration.
• Requires two (2) years of responsible administrative experience in a public or business organization.

Preferred Qualifications

• Prefers at least two (2) years of administrative experience in fleet operations.
• Prefers at least two (2) years of experience working with vehicles involved in accidents and following-up with all parties involved in accidents to ensure a resolution.
• Prefers at least two (2) years of experience working with fuel card vendors.
• Prefers at least three (3) years of experience using Microsoft Word, Excel, and Outlook and/or similar type of computer programs.
• Prefers working knowledge of State of Illinois fleet management and vehicle usage guidelines.
• Prefers at least three (3) years of experience applying accounting principles to the reconciliation of various reports.
• Prefers at least two (2) years of experience using a Statewide Accounting System.
• Prefers at least two (2) years of experience in vehicle and/or property inventory control.
• Prefers at least two (2) years of experience tracking assets for a medium to large size organiz