Admin Assistant

This is a remote position.

Role Name: Administrative Assistant - Construction Industry

Schedule:

• Part-time, 25 hours a week flexible hours to accommodate U.S. time zones
  

Client Timezone: Pacific Time (California)

Join a thriving construction company at the forefront of California’s building industry. This innovative firm leverages cutting-edge project management software to streamline operations and deliver exceptional results. As they expand, they’re seeking a detail-oriented professional to support their dynamic team and contribute to the successful execution of diverse construction projects.

Embark on an exciting career opportunity as an Administrative Assistant in the fast-paced construction industry. You’ll play a pivotal role in ensuring smooth operations by managing crucial administrative tasks that keep projects on track and clients satisfied. Utilizing state-of-the-art project management software, you’ll handle invoicing, contract preparation, and scheduling, directly contributing to the company’s success. This position offers the chance to develop expertise in construction project management while working with a dedicated team of professionals.

• Generate and send accurate invoices to clients using BuilderTrend software
  
• Draft and edit contracts using established templates, ensuring all details are precise
  
• Manage project schedules and set timely reminders for various construction phases
  
• Execute essential administrative tasks to support efficient back-office operations
  
• Create and maintain to-do lists within BuilderTrend, ensuring all project milestones are met
  
• Collaborate remotely with the California-based construction team to streamline processes
  

• Proficiency in Microsoft Office suite, particularly Word and Excel
  
• Strong attention to detail and exceptional organizational skills
  
• Self-motivated with the ability to work independently and manage time effectively
  
• Excellent written communication skills for crafting professional documents
  
• Eagerness to learn and adapt to new software systems, especially BuilderTrend
  
• Flexibility to work U.S. hours, potentially during non-standard times
  
• Experience in construction or project management is a plus, but not required
  

• Permanent work from home
  
• Immediate hiring
  
• Steady freelance job