Administrative Assistant

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The Department of Biochemistry & Molecular Biology has an exciting opportunity for an Administrative Assistant position. The incumbent performs a variety of clerical functions and office support activities for the assigned department(s) to facilitate the efficient operations of the office.  

CORE JOB FUNCTIONS                                                                                          

• Supports department and/or department leadership with daily clerical tasks.

• Prepares basic reports, charts, budgets and other presentation materials.

• Responds to routine inquiries from external or internal sources with standard correspondence or other messaging.

• Plans meetings and takes detailed minutes, as needed.

• Answers phone calls, provides information to callers or connects callers to appropriate staff.

• Schedules appointments and updates calendars.

• Makes travel arrangements and reservations for department leadership and staff, as needed.

• Composes and types correspondence, such as informative materials; creates spreadsheets and presentations.

• Greets and provides general support to visitors.

• Develops and maintains department filing system.

• Adheres to University and unit-level policies and procedures and safeguards University assets.

This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.

CORE QUALIFICATIONS                                                                                        

• High school diploma or equivalent required

• Minimum 1 year of relevant experience

DEPARTMENT ADDENDUM

Department Specific Functions

The Department of Biochemistry & Molecular Biology is seeking a talented and detail-oriented individual to join our team as a social media/communication administrative assistant. This role is crucial in enhancing our department's communication strategies, maintaining an up-to-date online presence, and supporting our dedicated team of volunteers. 

• Develop and execute a comprehensive plan for the department's newsletter, ensuring timely and engaging content.

• Collaborate with the department to gather relevant information, success stories, and updates.

• Design visually appealing layouts and graphics to enhance the overall aesthetic of the newsletter.

• Manage the distribution process, including scheduling and sending newsletters to department stakeholders.

• Maintain and update the department's website to reflect current initiatives, events, and achievements.

• Collaborate with internal stakeholders to ensure website content aligns with organizational goals.

• Assist in the development and improvement of the department's volunteer application process.

• Work closely with the Volunteer Coordinator to streamline and update the application forms and procedures.

• Provide support to potential volunteers by answering inquiries and guiding them through the application process.

• Maintain a database of volunteers, ensuring accurate and up-to-date information.

• Will work as liaison between the IT Department and BMB Department to ensure websites are up to date.

#LI-GD1

The University of Miami offers competitive salaries and a comprehensive benefits package including medical, dental, tuition remission and more.

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