UNIV - Accounting/Fiscal Manager I - Department of Neurosciences

Job Description Summary

Serves as the Department of Neuroscience Accounting/Fiscal Manager I who manages all financial aspects of the department, to include coordinating the business management functions of grants, contracts, and unrestricted funds for multiple projects and cost centers. Primary responsibilities are focused on financial management and analysis, reporting, procurement and accounts payable, providing support for college tuition services and stipends, and managing personnel funding allocations and payroll accounting adjustments. This position will also oversee the annual inventory process and supervise one direct report.

Entity

Medical University of South Carolina (MUSC - Univ)

Worker Type

Employee

Worker Sub-Type​

Classified

Cost Center

CC000983 COM NEURO RES Administration CC

Pay Rate Type

Salary

Pay Grade

University-07

Pay Range

56,210.00 - 80,105.00 - 104,000.000

Scheduled Weekly Hours

40

Work Shift

Job Description

Job Duties:

25% Financial Management and Reporting:

· Manages all accounting and financial reporting of University, MUSCP, and MUSCF accounts for the Department of Neuroscience including new hire start-up funds, department expenses, and other agreements and allocations. Responsibilities include strong understanding of all revenue streams and expenses for the department to ensure budgetary compliance.

· Creates and distributes monthly reports for cash balance, available balance, and budget to actuals for unrestricted funds to faculty and leadership within the department. Provides backup support to Grants Administrator for post award grant management and budget to actual grant reports.

· Supports the annual budget process for the department and tracking variances throughout the year. Analyzes past and current data on a continuous basis and makes recommendations for corrective actions as needed.

· Tracks specific commitments made by Department Leadership to ensure knowledge of operational spending and discretionary spending.

25% Personnel Funding and Effort Reporting:

· Manages and monitors personnel efforts, oversees all personnel and operating expenditures and assigning appropriate funding sources. Creates payroll accounting adjustments, ASWs, and other costing allocation changes as needed.

· Conducts payroll expenditure reconciliations and advises on variances and other ways to mitigate costs.

· Coordinates quarterly effort reporting process ensuring compliance with Federal, State, Institutional, and agency specific guidelines.

· Assists Grants Administrator with preparation of annualized effort reports as needed for grant reporting.

20% Accounts Payable and Procurement:

· Lead trainer for the Department of Neuroscience and subject matter expert in the areas of Procurement, Contract Management, and Asset Inventory.

· Serve as expert to guide best practices for compliance with procurement and spending as well as financial reporting.

· Independently oversees and ensures compliance with institutional, state, federal, and corporate regulations for contracts, capital purchases, etc.

· Manages all procurement activities to include oversight of faculty professional allowance, assigning appropriate funding sources, and correcting errors. Creates journal entries and other accounting adjustments as needed.

15% Training Grants:

· Collaborates with MUSC central offices and College of Graduate Studies to manage the onboarding and offboarding of Postdoctoral Trainees. Serve as liaison between students, postdocs, faculty and the College of Graduate Studies.

· Work closely with the Neuroscience Graduate Coordinator, Neuroscience T-32 Faculty, and with the College of Graduate Studies to manage completion of all associated paperwork required, including stipend payments, tuition payments, and various College of Graduate Studies forms.

· Creates and distributes monthly T-32 budget to actual reports to faculty leadership and stakeholders.

10% Inventory Management:

· Responsible for maintaining accurate inventory records. Assists in the lab onboarding and offboarding, or transfer process as relates to inventory.

· Manages annual asset inventory and surplus audit for the largest collection of assets on campus, with over 325 items, valued at more than $7 million. Visiting 20+ labs, accounting for all inventory equipment, auditing each lab against the Asset Inventory Management system.

5% Other Duties as Assigned:

· Serve as a financial liaison to other university departments, ensuring effective communication and collaboration on financial matters.

· Assist with special projects and initiatives related to f