Judicial Assistant III (may underfill to level I or II)

Position Title:

Judicial Assistant III (may underfill to level I or II)

Job Description:

Under the direction of the Justice Court Section Manager/Supervisor, performs a variety of specialized duties necessary for the day-to-day operation of the Salt Lake City Justice Court under a hybrid work model. This position requires extensive knowledge of the judicial system, court procedures, legal processes, various interpreter processes, broad knowledge of due process with a high level of confidentiality and problem-solving skills, and the ability to provide accurate, timely, and courteous customer service under sometimes stressful circumstances.

The position has a career ladder, consisting of Judicial Assistant I, II and III levels. Advancements are reached through a combination of years of service, specific experience including proficiency in multiple specialties, on-going training and testing, and courtroom capabilities in a very complex hybrid court environment.

Remote work is available on a hybrid work model, in compliance with all City, State, Court rules, policies, practices, instructions, telecommuting guidelines, and the AFSCME MOU.

TYPICAL DUTIES:

• Issues, directs, schedules court hearings via virtual hosting systems, records, and prepares criminal matters for court, relating to summons, bench warrants, dockets, motions, subpoenas, minute findings, judgments, pleadings, bail bonds, stays, own recognizance release, expungements, orders to show cause, supplemental orders, dismissals, satisfactions, and other orders made by the court for Criminal, Traffic and Small Claims cases. Prepares appropriate documents for review and use in court by Judges and Prosecuting/Defense Attorneys.

• Verifies, directs, amends, maintains, and electronically files all charging documents received from all outside prosecuting agencies and parties, by using a variety of court database systems. Reviews and monitors files for defendant compliance and probation/sentencing conditions, problem solves and closes cases based on Standing Orders and policies.

• Prepares, verifies, updates, and maintains court calendars for Criminal, Traffic and Small Claims court. May be required to fulfill in-court duties for Small Claims, Criminal and Traffic court sessions as needed

• Operates a variety of court data management systems to accurately input, record & retrieve information related to court cases, enabling accurate & timely case information.

• Prepares, scans, assembles & verifies materials for each court session. Responds to questions relating to judicial, civil or public needs, decisions & other operational and procedural information. Provides information on city codes and state statutes, and explains criminal, traffic, and small claims court processes electronically, in person, by telephone or virtually. Researches and resolves any discrepancies of court records.

• Provides information on penalties to determine if penalties should be extended, reduced, modified, dismissed or set up on pay plans, in accordance with State Statute, Standing Order(s) and the Standing Motion of the City Prosecutor. Determines eligibility of Traffic School and assists defendants with traffic school options. Manage cases that appear on the collection and tracking reports.

• Processes financial obligations related to traffic, criminal and small claims cases including but not limited to payments and payment plans, credits for treatment, Finders Program and auto-payments. Receives, corresponds, and processes payments by mail, telephone, internet and walk-in inquiries. Adjusts for reversals and voids.

• The Justice Court is actively involved in many community outreach events with Salt Lake City. The Judicial Assistants may be required to represent the court at off-site locations several times throughout the year.

• Performs other duties as assigned.

Job Level Distinctions:

JUDICIAL ASSISTANT I – Learns and performs general court assignments such as court terminology, court case management systems, scanning, Bonds, E-filing, pulling/preparing calendars, in-court, protective orders, interpreters, OSDC. Possesses the ability to process cases from one area of the court (Small Claims, Traffic, or Criminal), and warrants. Requires two years of experience in a customer-oriented or hybrid office environment.

JUDICIAL ASSISTANT II - Performs assigned duties of a complex nature, as well as duties of a Judicial Assistant I. Demonstrates complete knowledge of court assignments including the front counter, Expungements, Jury, Appeals, In-Court duties in two different courtrooms, and Audio Recordings. Ability to process cases from two areas of the court (Small Claims, Traffic, and/or Criminal). May be required to train, mentor, and assist Judicial