Project Coordinator

SUMMARY:

This position is a central figure in ensuring the seamless progression of our diverse construction and facility projects. This role actively participates in the planning, coordination, and execution phases, driving adherence to established quality standards, schedules, and regulatory requirements. You will serve as a key liaison across project teams and stakeholders, taking ownership of critical operational workflows and contributing to project success.   In addition, we strive to deliver our Five Star Experience to Guests and fellow Team Members. This includes being committed to our Service Promise: We are in Twenty-Nine Palms Band of Mission Indians Team, where your experience is our top priority. Every person and detail matters.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

The requirements listed below are representative of the knowledge, skill, and/or ability required to perform this job successfully. Upon request, reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Deliver our Five Star Experience to Guests and all Team Members by embodying our Mission Statement and Service Promise while adhering to department service standards. This entails consistency performing our service expectations of: Welcoming, Proactive, Seamless, Personalized and Valued.
• Maintain accurate records of daily activities, materials used, and any incidents or changes that occur on site.
• Proactively manage and coordinate the daily workflows, resource allocation, and task dependencies across project teams, contractors, and vendors to ensure project milestones are met on schedule.
• Systematically monitor project progress against established plans, identify potential risks or deviations, and generate comprehensive status reports for Project Management, providing actionable insights and proposed solutions to keep projects on track.  Support the project team in budgeting and cost control activities.
• Serve as a primary communication hub, facilitating effective information exchange between project managers, construction crews, subcontractors, suppliers, and internal departments, ensuring all parties are aligned and informed.
• Coordinate the entire procurement process, including obtaining quotes, negotiating favorable terms with vendors, and ensuring the timely delivery and availability of all necessary materials and equipment to prevent project delays.
• Assist in the development and implementation of project plans and strategies.
• Oversee site visits and inspections.
• Actively track and manage project expenses, identify variances, and contribute to cost control efforts, ensuring all expenditures are accurately documented and remain within established budgetary parameters.
• Proactively identify and assist in the resolution of operational issues, logistical challenges, or minor conflicts that may arise on-site or within project workflows, escalating complex problems to the Project Manager as appropriate.
• Assist in the detailed development and active implementation of project plans, strategies, and operational procedures, ensuring consistency and adherence to best practices across all initiatives.
• Provide guidance and training to new project team members on established project procedures, software usage, and organizational best practices to ensure rapid integration and productivity.
• Take direct ownership of managing and verifying all project documentation, including contracts, change orders, logs, and compliance records (MICS/TICS), ensur