Lead, Accounts Payable

Description

Reports to

Director, Accounting

Department

Finance

Location

This is a hybrid position

COMPANY SUMMARY:

To achieve and maintain our high-quality standards, we see to partner with physicians and staff who share our vision, values and brand promises and are dedicated to advancing our culture. QualDerm providers and staff are well-trained, highly skilled and recognized as leaders in the specialty of dermatology.

 We currently have 158 practices in 17 states, spanning across the full spectrum of dermatology, skin cancer care, cosmetics, plastic surgery, and pathology with continued plans to expand further across the nation. 

 We will partner with you to establish the best combination of environment, technology, teamwork and personal reward opportunities to earn your confidence that we are your best place to work.

PURPOSE:

This role will work closely with the finance team to enhance and refine the accounts payable division. This is a hybrid position – remote work and our corporate office in Brentwood, TN. 

ESSENTIAL DUTIES AND RESPONSIBILITIES: 

• Post business transactions, process invoices, verify financial data for use in maintaining accounts payable records
• Practice effective monitoring to ensure payments are made to vendors in a timely manner
• Provide other clerical support necessary to pay the obligations of the organization
• Maintain meticulous records of outstanding payables
• Ensure the accuracy of an organizations financial documents for payment, auditing and tax purposes
• Protect businesses against unintentional overpayment
• Clarify any questionable invoice items, prices or receiving signatures
• Assemble and review invoices to be completed for payment
• Maintain copies of vouchers, invoices or correspondence necessary for files
• Obtain proper information and/or data regarding invoice payments
• Check vendor files for any previous payments and assign voucher numbers
• Verify invoices against purchase orders and ensure goods or services were received before issuing payment to vendors

OTHER FUNCTIONS:

• Maintains regular and predictable attendance. 
• Performs other essential duties as assigned.
• Maintain professional licensure/certifications as applicable.  
• Travel to other jobs or office locations as applicable.  

SKILLS AND QUALIFICATIONS:

• Skilled in identifying and resolving problems. 
• Ability to multitask in a busy office with numerous interruptions. 
• Ability to read, write and communicate effectively orally and in writing to English. 
• Proficiency in the operation of a computer keyboard and ability to work effectively with Microsoft Office Products. 

PHYSICAL ABILITIES:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this Job, the employee is regularly required to talk or hear. The employee is frequently required to stand, walk, sit and type. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision.

WORK ENVIRONMENT:

The work of this position is performed in an environmentally controlled office environment. The position requires the ability to work under pressure and with a diverse population, including staff, physicians, clients, patients, vendors, insurance companies and other members of the public on a regular basis. The position may cause frequent exposure to communicable diseases, bodily fluids, toxic substances, radiation, medicinal preparations and other conditions common to a clinical environment.  

WORK CONDITIONS:

Normal business hours are 7 a.m. – 5 p.m., Monday-Friday, but schedules may vary from practice to practice and in accordance with business necessity. The Company considers a consistently positive, cooperative, self-motivated, courteous and professional attitude to be an essential function of every position. While different positions have different primary areas of responsibility, everyone needs to work as a team and we expect all employees to roll up their sleeves and pitch in as necessary to get the job done. 

Employees must be able to relate to other people beyond giving and receiving instructions: (a) can get along with co-workers or peers without exhibiting behavioral extremes, (b) perform work activities requiring negotiating, i