Department Administrator II

Title: Department Administrator II  

Location: Upper East Side  

Org Unit: Intensive Care 

Work Days: Monday-Friday 

Weekly Hours: 35.00 

Exemption Status: Exempt

Salary Range: $131,800.00 - $156,400.00  

*As required under NYC Human Rights Law Int 1208-2018 - Salary range for this role when Hired for NYC Offices 

Position Summary

Manages administrative and financial operations for the department.

Job Responsibilities

• Initiates and maintains departmental procedures and financial systems to assure smooth functioning of the department. Ensures systems in place for data back-up on departmental computers. Orients and instructs new staff in departmental procedures.
• Collaborates with Chairman to formulate long- and short-term strategic and operational plans for the department.
• Oversees minor major departmental capital renvation projects; coordinates work schedule with construction personnel, departmental staff, services shutdowns and all other matters. Coordinates temporary swing space accommodations as necessary.
• Supervises personnel matters in the Department. Handles employee grievances and problems.
• Develops department annual capital and operating budgets; analyzes performance against operating budget. Monitors all department research accounts and manages financial activities; invests all available monies as appropriate.
• Directs all day-to-day activities: review and approve all expenditures; supervises the maintenance of financial records; meets with faculty periodically to give account updates. Reviews telecommunications and computer charges and cost allocations.
• Reviews appointment paperwork for departmental faculty and staff: maintains departmental files. Reviews with staff the work with Immigration Manager regarding necessary documents for immigration and visa arrangements.
• Oversees all departmental facilities and equipment. Initiates maintenance and repair requests as necessary. Supervise the preparation of all space surveys; monitor, document and report moves or changes. Supervise the maintenance of equipment inventory.

Education

• Bachelor's Degree in related field

Experience

Approximately 3-5 years progressively responsible administrative, financial and supervisory experience, preferably in an academic medical center.

Extensive accounting experience.

Knowledge, Skills and Abilities

• Demonstrated organizational skills and ability to pay close attention to detail.
• Effective oral and written communication skills.
• Excellent Interpersonal skills including ability to work with students, faculty, and staff; sometimes in situations requiring quick judgments and responses.

Licenses and Certifications

Working Conditions/Physical Demands

 

 

 

 

 

Weill Cornell Medicine is a comprehensive academic medical center that is committed to excellence in patient care, scientific discovery, and the education of future physicians and scientists in New York City and around the world. Our doctors and scientists - faculty from Weill Cornell Medical College, Weill Cornell Graduate School of Medical Sciences, and the Weill Cornell Physician Organization - are engaged in world-class clinical care and cutting-edge research that connect patients to the latest treatment innovations and prevention strategies. Located in the heart of the Upper East Side's scientific corridor, Weill Cornell Medicine's powerful network of collaborators extends to its parent university Cornell University; to Qatar, where an international campus offers a U.S. medical degree; and to programs in Tanzania, Haiti, Brazil, Austria and Turkey. Our medical practices serve communities throughout New York City, and our faculty provide comprehensive care at NewYork-Presbyterian Hospital/Weill Cornell Medical Center, NewYork-Presbyterian/Lower Manhattan Hospital, NewYork-Presbyterian Hospital/Brooklyn Methodist Hospital, NewYork-Presbyterian Hospital/Westchester Behavioral Health Center, and NewYork-Presbyterian/Queens. At Weill Cornell Medicine, we work together to treat each individual, not just their conditions or illnesses, as we strive to deliver the finest possible care for our patients - the center of everything we do. Weill Cornell Medicine is an Equal Employment Opportunity Employer. Weill Cornell Medicine provides equal employment opportunities to all qualified applicants without regard to protected status, including race, sex, sexual orientation, gender identity, national origin, color, age, religion, protected veteran or disability status, or genetic information.