Administrative Coordinator

Your responsibilities in this role may include:

 

Treat all clients and staff with dignity and respect
• Supervise the maintenance of both program and client electronic and paper files in a confidential environment and in
accordance with state and federal regulations
• Collect monies owed to facility including co-pays, script fees, payer checks
• Prepare reports as required by the Program Director or designee
• Ensure maintenance of current, organized database, filing, and reporting systems
• Maintain organized, accurate system to record, receive, and disburse client funds, valuables, and facility funds, as needed
• Maintain contact with appropriate community resources needed to facilitate care coordination
• Implement internal and external communication and reporting systems to facilitate thorough communications with
program staff, regional office, funding and governmental agencies, and other community resources
• Greet facility visitors, and screen clients returning to the facility, if needed
• Answer phone calls and check facility voicemail daily
• Aid in the completion of IT and maintenance tickets to resolve facility issues
• Aid in facility incident, acquisition, check requests, and other submissions/postings on SharePoint
• Participate in and record minutes from administrative meeting and other facility meetings, as assigned
• Sort, distribute, and prepare facility correspondence, and deliver faxes to appropriate persons
• Maintain facility supply inventory, and order new supplies, coordinate equipment repairs, as needed
• Provide administrative support and other duties as assigned by Program Director, or designee

Qualifications Education/Training: High School Diploma or GED; Associate’s Degree preferred Experience: At least 5 year of administrative experience in an office environment -Knowledge of office and clerical functions.
-Knowledge of Microsoft Word and Excel.
-Knowledge of system reporting and file maintenance.
-Knowledge of project management with ability to work independently.
-Excellent customer services and telephone etiquette.
-Ability to communicate effectively verbally and in writing.
-Ability to establish and maintain effective working relationships with clients, other staff member, outside agencies/institutions and the general public.
-Ability to successfully work with others from various cultures and backgrounds.
-Ability to perform math and basic accounting.
-Ability to plan and organize work and prepare appropriate reports.