Chief of Budget Group

Job Description

*Candidates currently serving as a Permanent Administrative Staff Analyst or reachable of the Administrative Staff Analyst list shall apply; however, other comparable titles can be considered. Please indicate your permanent civil service title or titles you are reachable on the list in your cover letter.*

Job Title: Chief of Budget Group
Civil Service Title: Administrative Staff Analyst – M3
Location: 100 Church Street
Full/Part Time: Full Time – Support

Job Description Summary:
The NYC Law Department is seeking a Chief of Budget to develop, implement, monitor, control and oversee the agency’s annual expense and capital budgets. The Chief of Budget will assist the Director of Finance and senior management with all financial aspects of the agency. The Selected candidate will need to monitor and manage the Departments Personal Services (PS), Other Than Personal Services (OTPS) and Revenue Budgets, OTPS Budget. The selected candidate will be responsible for responding to inquiries from OMB, Comptroller, and the City Council on all aspect of the agency’s budget and fiscal operations. In addition to the above, the selected candidate will also be responsible for maintaining program finances and makes recommendations to maximize the use of funds, while ensuring that overall operations are within budget.

Essential Duties and Responsibilities include, but are not limited to the following:
- Preparation of the New Needs (NNs) or supplemental budget requests or plan adjustments for senior management review and submission to OMB. These along with Savings/PEGs are done consistent with the City’s Budget Cycle.
- Coordinate the preparation of City Council Hearing briefing documents (for released Preliminary/January & Exec Budgets) for management review.
- Prepare contract budgets annually after the release of the Executive Budget. These show the allocation of approved funding by object codes and by vendors delivering services.
- Coordinate the preparation and completion of all OMB required budget exercises related to the Expense, Revenue, Capital Budgets such as: QAS, Plan Updates, Variances, Revenue, Collections etc.
- Review and approve the Agency monthly and quarterly PS and OTPS Budget Analysis, prepare quarterly attrition reports & conduct complex analysis related to various areas of the budget.
- Review and approve budget modifications, and informs the Director of Finance (when necessary) of these adjustments.
- Review agreements/MOUs between LD and other agencies and inform senior admin managers if there are Law Department compliance concerns.
- Prepare, with Fiscal, PU-16 (capital) monthly monitoring report which is used to monitor spending, assess potential needs, and whether funds may be rolled by OMB. Work closely with IT, Procurement, Fiscal and others to submit Capital requests to OMB and ensue OMB questions are addressed timely.
- Coordinate the preparation and review of the monthly IT and attrition reports for management review and decision making.
- Prepare monthly Incidental Litigation Expenses (ILE) monitoring report used to assess spending and potential requests for funding. Participate in a monthly meeting with ECS and Fiscal to address outstanding issues.
- Coordinate the preparation of certain billings to various city agencies, pursuant to established agreements. Interact with Fiscal on billings and other intra-city matters. Participate in a monthly meeting on revenue & Intra-city issues w/Fiscal.
- Solicit needs from the Commercial & Real Estate Litigation Division and prepare ILE/IFA and other capital requests for funding by OMB.
- Based on contract requests/modifications submitted by ACCO’s office to Fiscal, review and approve contracts and other documents in FMS & PASSPort for submission to the Comptroller’s office; any technical or procedural issues are raised.
- Gather case information monthly on matters formerly categorized as 098, review expenditures, and follow-up or liaison with ACCs/divisions and others. Interact with ECS and Fiscal to perform quarterly OTPS expenditure analyses to identify any budget pressures and new needs that may have to be addressed.
- Along with Fiscal, perform expenditure analysis review and monitoring of 50-h hearings; others are made aware of any budget pressures and new needs that may have to be raised.
- Request and review revenue information and participate in the follow-up on OMB inquiries.
- Liaison with Divisions and oversight entities (City, State, Federal) on issues relating to budgeting/grants for and monitoring the provision of legal services.
- With latitude for independent judgment and/or at the direction of senior managers, perform special projects relating to budget administration/allocation (i.e. CAP, IFA Burden Rate, etc.) with potential impact on operational efficien