Executive Assistant

Aviva Senior Living is currently seeking an Executive Assistant. The Executive Assistant is responsible for providing support to the President/CEO and Board Chairperson.

Essential Functions include, but are not limited to:

• Calendar management.
• Coordination of all board meetings.
• Plan retreats and associated activities.
• Provide background material for board deliberations.
• Assist with committee appointments, setting agendas, scheduling, correspondence, and maintaining corporate records.
• Support the partnership between the President/CEO and the Board Chairperson in leading the organization.
• Facilitate the work of the Board Chairperson as needed.

Educational/Professional Qualifications:

• Bachelor’s degree required. Preference for degree in business, non-profit management, or another related program.
• Five years’ increasingly responsible clerical/administrative experience, working with and supporting Senior Executives and Boards of Directors.  

Knowledge, Skills and Abilities Required

• Able to demonstrate advanced working knowledge of personal computers, Internet browsing, Microsoft Office Suite (Word, Excel, PowerPoint) and routine tasks such as mail merge, sorting spreadsheets, presentations.
• Proven ability for accuracy and follow-through, especially in communications and documentation.
• High level of organization.
• Attention to detail is crucial. Proper grammar and dedication to correct spelling are essential.
• Adept at multi-tasking, flexible and patient.
• Capability to monitor and meet all event deadlines.
• Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of client service.
• Demonstrate a positive, customer-focused approach to daily responsibilities whether interacting with senior living residents, members of the Board, senior management, or other staff members.