Sr. Executive Assistant, EVP, Chief Legal Officer (Hybrid)

This is a hybrid role at Cisco’s San Jose office. Candidate must be available to be in office as needed, typically at least 2 days a week.

Meet the Team  

Cisco is seeking a senior Executive Assistant Professional to provide support for the Executive Vice President of Legal.  

Your Impact 

• Calendar Management: Managing Executive VP's calendar and daily schedule to include prioritizing conflicting meeting requests, supervising action items and commitments of executive and following-up to ensure completion. This will require outstanding organization skills, balancing multiple priorities and keeping a busy executive on track and on schedule. 

• Event Speaking Engagement Coordination: Managing a running list of EVP's engagements and works closely with communications team to ensure content needs are understood and set in motion so the EVP is prepared for each engagement. 

• Meeting Planning and Organization: Assisting EVP in planning and organizing meetings by taking ownership for assembling the agenda, location, accommodating technology requirements based upon participant needs, and all other meeting logistics. May further prepare meeting briefing documents by taking and disseminating notes and formulating post meeting action item list. 

• Travel Briefing Preparation: Creating travel packs for international trips. This work includes combining all event information in addition to coordinated logistics of travel and also customer/team asks. 

• Correspondence/Approvals: Supporting EVP by acting as proxy for communications and approvals as authorized. Answering general questions as needed, filtering routine matters to appropriate parties, and following up to ensure proper disposition. Taking initiative to resolve issues within specified policies and guidelines, and providing mentorship to administrative community members on problem solving. Determining when executive action is required and supplying a recommendation where appropriate. 

• Travel and Expense Management: Responsible for making in-depth global travel arrangements for EVP and handling Cisco expenses. 

• Special Projects: Providing analytical support to assist executive on special projects. Researching issues, analyzing problems, compiling data, and preparing reports. 

• Confidentiality: You will deal professionally with highly sensitive and confidential matters and materials. 

• Mentor new Executive Administrative Assistants and other administrators. Participates in a cross-functional EA network and will lead the organization’s community of Admins. 

In addition to general administrative duties of a Sr. Executive Assistant, daily tasks are carried out at a higher level of complexity. Specifically, the critical behaviors of this role are: 

• To be self-motivated and proactive around needs of the EVP and the Organization 

• To be able to work with limited direction a