Medical Student Coordinator

Job Summary:

The Department of Psychiatry is seeking a Academic Program Specialist to serve as the administrative lead between the School of Medicine and Public Health and Department to coordinate medical student clinical education and training within the Department of Psychiatry. This position will also directly support the Inpatient Psychiatry faculty responsible for coordinating schedules, communication within and outside of the Hospitalist group, and general administrative support. This position will be responsible for the coordination of complex daily clinical, academic, and administrative activities, as well as the coordination and organization of the faculty's communications, meeting planning, and academic program responsibilities.

The Academic Program Specialist must utilize fundamental knowledge of the accreditation program requirements and other regulatory agencies requirements to manage workflow components of the administrative and professional responsibilities for the program's learners while serving as the primary liaison between program or course directors, learners, clinical teaching faculty, institutional offices, and affiliated teaching sites concerning program matters. Strives to create a welcoming, equitable, and inclusive work environment.

Responsibilities:

Contributes to the development, implementation, administration, coordination, and evaluation for one or more academic programs to ensure effectiveness in meeting departmental and student development goals and initiatives. Strives to create a welcoming, equitable, and inclusive work environment.

• 60% Utilizes independent judgement regarding development, implementation, promotion, and evaluation for one or more academic programs, initiatives, or events
• 15% Identifies program, needs, contributes to the development of unit workflows, schedules logistics and secures resources for meetings, events, and interviews
• 10% Coordinates program components and evaluates program effectiveness and provides recommendations for improvement
• 15% May supervise the day to day activities of one or more academic programs and resolves issues exercising discretion to meet unit goals.

Institutional Statement on Diversity:

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

For more information on diversity and inclusion on campus, please visit: Diversity and Inclusion

Education:

Preferred
Bachelor's Degree

Qualifications:

Required Qualifications:
- At least six months of previous administrative experience
- Proficiency with basic computer programs (email and word processing)

Preferred Qualifications:
- Two years of administrative experience preferred
- Previous experience in higher education administration preferred

Desired Skills & Abilities:
- Effective verbal and written communication skills
- Collaborates effectively with others
- Customer focused and a team oriented outlook
- Problem solving experience
- Takes initiative

Work Type:

Full or Part Time: 50% - 100%

This position may require some work to be performed in-person, onsite, at a designated campus work location. Some work may be performed remotely, at an offsite, non-campus work location.

Appointment Type, Duration:

Ongoing/Renewable

Salary:

Minimum $53,040 ANNUAL (12 months)
Depending on Qualifications
Employees in this position can expect to receive benefits such as generous vacation, holidays, and sick leave; competitive insurances and savings accounts; retirement benefits. Benefits information can be found at (https://hr.wisc.edu/benefits/).

SMPH Academic Staff Benefits flyer: (https://uwmadison.box.com/s/r50myohfvfd15bqltljn0g4laubuz7t0)

Additional Information:

This position has been identified as a position of trust with access to vulnerable populations. The selected candidate will be required to pass an initial caregiver check to be eligible for employment under the Wisconsin Caregiver Law and every four years.

The successful applicant will be responsible for ensuring e