Coordinator II -- Administration and Facilities

                    

At Cleveland Clinic Health System, we believe in a better future for healthcare. And each of us is responsible for honoring our commitment to excellence, pushing the boundaries and transforming the patient experience, every day.

                        

We all have the power to help, heal and change lives — beginning with our own. That’s the power of the Cleveland Clinic Health System team, and The Power of Every One.

                                    

Job Title

Coordinator II -- Administration and Facilities

                        

Location

Port St Lucie

                    

Facility

Tradition Hospital

                     

Department

Facilities Engineering-Cleveland Clinic Martin Health

                      

Job Code

000564

                     

Shift

Days

                       

Schedule

7:00am-3:30pm

                       

Job Summary

                         

Job Details

Join Cleveland Clinic Tradition Hospital’s team of caregivers that provide top-quality patient care to the Port St. Lucie area. Opening its doors in 2013 and expanding in 2017, this state-of-the-art acute care facility has 177 patient rooms and offers a wide variety of services to meet community needs. Here, you will be supported as you follow your dreams and find where you belong, at Tradition Hospital.   

 

Exceptional care is a team effort — both at the bedside and in the office. As Facilities Coordinator II, you will oversee various essential processes, project activities and maintenance requests to ensure patients can continue having the best possible experience at Cleveland Clinic. Your work will focus on administrative and facility management to support Directors, fellow staff and other caregivers within and outside your department. Using your critical-thinking skills and decisive judgment, you can make a lasting impact on daily organization and operations at Tradition Hospital. 

   

A caregiver in this position works days, 7 a.m. -- 3:30 p.m. 

 

A caregiver who excels in this role will:  

• Coordinate and provide support to the Director of Plant Operations, Dispatching, Facilities Compliance Team and other staff, including performing administrative tasks, compiling documentation/binders for inspections, scheduling meetings/training/events and transcribing meeting notes. 

• Greet contractors and verify, record and issue temporary badging when needed. 

• Send PO Requisitions for processing and track items received. 

• Verify contractors and add them to Silk Road for processing and approval. 

• Input all incoming electrical bills (KWh usage and amount) for Tradition, SLW and Healthpark ½ and incoming utility bills for hospital, Emergency Center and medical buildings. 

• Generate check requests for processing, update spreadsheets/graphs for monthly and yearly comparisons and assign FET numbers to incoming receipts for Director’s approval. 

• Verify incoming invoices before forwarding to the Director for approval. 

• Input and maintain on-call schedule in Qgenda and the department. 

• Track caregiver PTO, perform daily verification/entry of payroll, collect/enter charge backs and generate bi-weekly reports for justification. 

• Input A/P Department utilities usage and operating expenses while maintaining department files for on-hand access.