Office Facility Coordinator

AssistRx has engineered the perfect blend of technology and talent to deliver best in class results. We believe that access to therapy transforms lives and is achieved through the powerful combination of our people and technology. We leverage advanced custom software, data analytics, and a patient-centered approach to transform medication management into a seamless and efficient process. Join us in making a difference in healthcare technology. At AssistRx, you'll be part of a team that's shaping the future of patient care. Apply today and embark on a rewarding journey with us!

***VOTED one of Orlando's BEST PLACES TO WORK two years in a row***

This role will serve as initial contact in our beautiful new office location in South Orlando for employees, visitors, clients, and/or vendors. This position will also provide administrative and facilities support to the office.

DUTIES AND RESPONSIBILITIES:

• Answers, screens, and directs calls in a courteous and professional manner; takes messages and/or forwards telephone calls to appropriate employees, voice mail, or department.

• Prepares and maintains meeting and conference room reservation and catering schedules; circulates schedule to appropriate staff.
• Assist marketing and patient solutions with client meeting preparation, room set-up, breakdown, meeting logistics and convention/trade show preparation.
• Process incoming and outgoing deliveries, mail, and packages etc.; Forwards outgoing mail and packages to the appropriate individual or department
• Work with facilities and security with creation of associate Photo ID and access control cards
• Responsible for escorting on-site vendors i.e., vending, printers.
• Assist security with building safety and security protocols and drills
• Performs general clerical duties including but not limited to filing, photocopying, faxing, and mailing as required.

• Demonstrates a high level of professionalism in dealing with confidential and sensitive issues.

• Meet and greet all visitors, clients, and employees in a courteous and professional manner.
• Orders and maintains supplies, arranges for equipment maintenance, and keeps reception and break areas organized.

• Assist in monitoring and working any Facilities tickets.
• Point of contact with local building property management staff or maintenance vendors.

Requirements

EDUCATION AND QUALIFICATIONS:

• Associate’s degree (A.A.), four years related experience, or equivalent

combination of education and experience

• 2+ years working as an administrative assistant, office manager or front desk in a professional work environment required
• Some experience required working in facilities support role
• Must be able to work between the hours of 8:00 am and 5:00 pm

• Must be proficient in Microsoft Office, including but not limited to Word, Excel, PowerPoint, Outlook, and Microsoft Teams required
• Experience managing supplies inventory required
• Commitment to excellence and high standards
• The ability to work in a team environment.
• Must be able to read, write and communicate effectively in English
• The ability to provide quality customer service to client and colleagues at all times.
• Strong organizational, problem-solving, and analytical skills
• Ability to manage priorities and workflow
• Proven ability to handle multiple projects and meet deadlines
• Strong interpersonal skills.
• Ability to deal effectively with a diversity of individuals at all organizational levels.
• Ability to follow oral/written instructions: communicate effectively with all levels of the organization, employees and external customers / vendors.
• Ability to understand any and all safety requirements and cautions
• Bilingual skills a plus.

PHYSICAL DEMANDS AND WORK ENVIRONMENT:

• Frequently required to stand
• Frequently required to walk
• Occasionally required to sit
• Continually required to utilize hand and finger dexterity
• Occasionally required to climb, balance, bend, stoop, kneel or crawl
• Continually required to talk or hear
• Occasionally may need to lift/push/carry items up to 25 pounds

The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of duties, responsibilities or physical requirements. Nothing in this job description